Lettings & Venue Coordinator

Treloar School and College; Alton; On-site; GBP 29,000 - 36,000; Part time

Benefits offered by this job

27 days + bank holidays (pro rata)

Free parking

Job summary

Treloar School and College in Alton seeks a proactive Lettings & Venue Coordinator to maximise the use of our facilities and grow income. You’ll handle venue hire enquiries, coordinate bookings and events, and deliver an outstanding customer experience from enquiry to delivery.

The role is part-time (16 hours per week) and requires strong organisational skills, IT proficiency (MS Office and databases), and a commercially minded approach to generating income. DBS checks apply.

Qualifications

• Experience in venue hire, events, hospitality or customer-focused environment.
• Strong organisational and administrative skills.
• Good IT skills with Microsoft Office and database systems.

Responsibilities

• Manage venue hire enquiries from first contact through to completion.
• Promote Trust facilities to businesses, community groups and individuals.
• Develop new business opportunities and maximise income.
• Coordinate bookings, events, conferences, training sessions and residential lets.
• Prepare quotations, contracts and hire agreements.
• Maintain booking systems and produce utilisation reports.
• Update website content and promotional materials.
• Build strong customer relationships and encourage repeat business.
• Ensure compliance with health and safety, safeguarding and operational requirements.

Skills

Venue hire

Events coordination

Customer service

Organisational skills

IT skills

Tools

Microsoft Office

Database systems

Job description

Treloar’s is a charity providing outstanding education, therapy and care to physically disabled young people, empowering them to live more independently and achieve their aims

Part time | 16 hours per week

Are you organised, customer-focused and experienced in events, venue hire, hospitality or facilities management?

We are looking for a proactive Lettings & Venue Coordinator to maximise the use of our excellent facilities and grow income-generating opportunities across the Trust.

You will coordinate a diverse range of facilities, including our swimming pool, hydrotherapy pool, gymnasium, sports and community halls, meeting rooms, conference spaces, residential accommodation and outdoor areas. From initial enquiry through to event delivery, you'll provide an outstanding customer experience while helping to increase bookings and build community partnerships.

Key responsibilities

• Manage venue hire enquiries from first contact through to completion
• Promote Trust facilities to businesses, community groups and individuals
• Develop new business opportunities and maximise income
• Coordinate bookings, events, conferences, training sessions and residential lets
• Prepare quotations, contracts and hire agreements
• Maintain booking systems and produce utilisation reports
• Update website content and promotional materials
• Build strong customer relationships and encourage repeat business
• Ensure compliance with health and safety, safeguarding and operational requirements

About you:

• Experience in venue hire, events, hospitality or a customer-focused environment
• Strong organisational and administrative skills
• Good IT skills, including Microsoft Office and database systems
• Experience promoting services, facilities or eventsExcellent communication and relationship-building skills
• A proactive, commercially minded approach to generating income

Hours: Part time, 16 hours per week

Why Join Us?

At Treloar’s, you’ll be a part of a supportive community where every role contributes to the most positive outcomes for our students. We offer excellent training and development opportunities, a friendly working environment, and the chance to make a meaningful difference.

Our benefits include:

• 27 days plus bank holidays (pro rata for part time)
• Free parking & many other benefits

Treloar Trust is committed to safeguarding children, young people and vulnerable adults. All successful candidates will be subject to a DBS Check along with other relevant employment checks.

For access to the child protection policy and practices of the school or college, as well as the policy regarding the employment of ex-offenders, please click on the following LINK

Up to £32,507.00 (Depending on experience and qualifications)

An income equivalent to or more than the National Minimum Wage (NMW) can be achieved and, depending upon the age of the successful applicant, a rate of pay equivalent to or more than the National Living Wage (when enacted) and as amended from time to time.

Closing Date: Tuesday 3rd November 2026

Interview Date: W/C 9th November 2026