Lettings Co-ordinator

Uxbridge College; Greater London; On-site; GBP 28,000 - 31,000; Full time

Job summary

Uxbridge College is seeking a proactive Lettings Co-ordinator to manage day-to-day coordination of commercial and community hire activities from its Uxbridge site, with travel to other sites as required. You will be the primary contact for customers, ensuring a professional and seamless experience in line with College policies, handling rate cards, contracts and admin tasks to support bookings.

The role requires strong administrative experience, excellent customer service, and solid IT skills.

Qualifications

• Administrative experience in a busy, customer-focused environment.
• Excellent customer service skills.
• Excellent organisational and planning skills.
• Good IT skills with Microsoft Office, including Teams and Outlook.

Responsibilities

• Create rate cards and manage client relationships.
• Coordinate bookings and liaise with clients across sites.
• Develop and maintain the college profile within the local community.
• Meet clients and assess suitability of proposed bookings.
• Negotiate and issue contracts in line with policy.
• Maintain booking paperwork, invoices and credit notes.

Skills

Administrative experience

Customer service

Organisational & planning skills

IT skills (MS Office, including Teams,

Tools

Microsoft Office

Teams

Outlook

Job description

Location: Uxbridge, with requirement to travel to other sites as required

Salary: £28,209 to £30,709per annum including London Weighting

PostType: Full Time

ReleaseDate: Tuesday 08 September 2026

ClosingDate: Monday 21 September 2026

InterviewDate: To be confirmed

Reference: 2187

As Lettings Co-ordinator, you will be responsible for the day-to-day co-ordination of the College's commercial and community hire activities. You will act as the primary point of contact for customers, ensuring a professional and seamless experience, in accordance with College policies.

Specific duties will include:

• Creating rate cards


• Client relationship and liaison management


• Developing and maintaining the college profile within local and broader community


• Meeting clients and judging the appropriateness of bookings


• Negotiating and issuing contracts for bookings in line with policy and procedures


• Maintain paperwork and records including booking contracts, invoices and credit notes

We are seeking a proactive individual who can demonstrate:

• Administrative experience gained within a busy, customer-focused environment


• Excellent customer service skills, with experience of providing a high level of customer service


• Excellent organisational and planning skills


• Good IT skills (Microsoft Office, including Teams and Outlook)

Please note, we are unable to offer sponsorship for this role.

HRUC is an equal opportunities employer. We encourage applications from all people, irrespective of disability, race, gender, age, sexual orientation, transsexual or gender reassignment, marital or civil partnership, religion/faith or pregnancy and maternity leave.

Disclosure and Barring Service checks

HRUC (Harrow, Richmond & Uxbridge Colleges) is committed to safeguarding and promoting the welfare of young people and vulnerable adults, and we expect all staff to share this commitment. To ensure that we meet our safeguarding commitments we will carry out all necessary pre-employment checks, including undertaking an Enhanced Disclosure and Barring check for all successful candidates.