Legal Secretary: Property Transactions & Admin Support

Morepeople 01780; Spalding; On-site; GBP 21,000 - 27,000; Full time

Job summary

Morepeople 01780 is recruiting a Legal Secretary in Spalding to provide essential secretarial and administrative support to fee earners, manage correspondence, filings and document production, and help the team deliver a professional service. You will learn how property transactions progress from inception through to completion under experienced colleagues.

The role suits a highly organised, detail-focused individual with excellent spelling and punctuation, strong MS Office skills, and the

Qualifications

• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail, including spelling and punctuation.
• Good computer literacy and working knowledge of Microsoft Office.
• The ability to communicate effectively at all levels.
• A calm and professional approach when working under pressure.
• Good time management and the ability to plan work effectively to meet deadlines.
• The ability to work collaboratively as part of a wider team.
• A commitment to confidentiality and professional standards.

Responsibilities

• Providing typing, secretarial and administrative support to fee earners
• Transcribing and preparing correspondence and legal documents using digital dictation, word processing and appropriate firm precedents.
• Operating the firm’s case management systems, including electronically storing and attaching documents to the relevant matters.
• Maintaining client and matter files accurately and ensuring documents are filed promptly.
• Supporting matters from inception through to closure and developing an understanding of the property transaction process.
• Managing incoming and outgoing mail, including reviewing and clearing scanned mail.
• Arranging appointments, meetings and travel, and maintaining fee earner diaries as required.
• Providing professional and friendly support to clients both in person and over the telephone.
• Assisting with compliance reports and other administrative requirements across the department.
• Learning to operate the firm’s Records Management System, including requesting, returning and relocating deeds.
• Preparing and submitting enquiries to utility companies and local authorities.
• Developing an understanding of the different forms and procedures involved in property transactions.
• Completing general administrative duties including scanning, printing, photocopying and e-faxing.
• Maintaining confidentiality of firm and client information and ensuring compliance with relevant procedures and protocols.
• Supporting colleagues across the wider team and assisting with other reasonable requests as required.

Skills

Organisational skills

Attention to detail

MS Office

Communication skills

Teamwork

Calm under pressure

Tools

Digital dictation

Case management systems

Job description

Morepeople 01780 is recruiting a Legal Secretary in Spalding to provide essential secretarial and administrative support to fee earners, manage correspondence, filings and document production, and help the team deliver a professional service. You will learn how property transactions progress from inception through to completion under experienced colleagues.

The role suits a highly organised, detail-focused individual with excellent spelling and punctuation, strong MS Office skills, and the