Legal Secretary Administrator

Search Consultancy LTD; Poole; On-site; GBP 24,000 - 30,000; Full time

Benefits offered by this job

On-site parking at Poole location

25 days annual leave plus Bank HOlidA?

Birthday off

Enhanced maternity pay

Company pension and death-in-service

Employee discounts

Regular company events

Job summary

Search Consultancy is seeking a Legal Secretary to join the Private Client team in Poole. You will provide essential secretarial and administrative support, ensuring the team stays organised and efficient.

You’ll be responsible for drafting and formatting documents, managing diaries, handling calls, and maintaining filing systems in a busy professional environment. This full-time, permanent role offers a collaborative team, on-site parking in Poole, and a comprehensive benefits package including

Qualifications

• Strong organisational skills with excellent attention to detail.
• Professional, confident communication with clients and colleagues.
• Experience as a Legal Secretary or Secretary in a professional environment is advantageous.

Responsibilities

• Prepare, format and type letters, emails and legal documents.
• Transcribe dictation accurately and efficiently.
• Manage diaries, arrange appointments and coordinate meetings.
• Handle calls and correspondence professionally with clients.
• Open, maintain and close files per company procedures.
• Update case management systems and maintain filing accuracy.

Skills

Highly organized

Accurate typist

MS Office proficiency

Professional communication

Tools

Microsoft Word

Outlook

Job description

Legal Secretary - Private Client Team

Poole | Full-time | Permanent

Join a well-established, people-focused legal team

Are you an experienced Secretary or Administrator looking for your next opportunity within a professional and supportive environment?

We're looking for a Legal Secretary to join an established Private Client team in Poole. This is a fantastic opportunity for someone who takes pride in being organised, accurate and dependable, and who enjoys playing an important role in keeping a busy professional team running smoothly.

You’ll become a valued member of a friendly team where your contribution genuinely matters, working alongside experienced professionals and providing essential day-to-day secretarial and administrative support.

What's in it for you?

• A friendly and supportive team where people work collaboratively and look out for one another.
• A well-established professional environment offering stability and the opportunity to build a long-term career.
• A role where you're genuinely valued and your organisation, accuracy and attention to detail make a real difference.
• A great Poole location with convenient on-site free parking.
• A strong benefits package, including 25 days' annual leave plus Bank Holidays.
• Your birthday off, giving you an extra day to celebrate your special day.
• Enhanced maternity pay and company sick pay.
• Company pension and death-in-service benefit.
• Employee discounts and regular company events.
• The opportunity to develop your professional and administrative skills within an experienced team.

About the role

As a Legal Secretary, you'll provide essential secretarial and administrative support to the Private Client team. You'll be someone the team can rely on to keep things organised, accurate and running efficiently.

Your day-to-day responsibilities will include:

• Preparing, formatting and typing letters, emails and legal documents.
• Transcribing dictation accurately.
• Managing diaries, arranging appointments and coordinating meetings.
• Handling incoming calls and correspondence professionally.
• Providing day-to-day support to fee earners and the wider team.
• Opening, maintaining and closing files in line with company procedures.
• Maintaining accurate electronic and paper filing systems.
• Preparing documents and correspondence for meetings and appointments.
• Updating case management systems and maintaining accurate records.
• Processing post, scanning, printing, photocopying and general office administration.
• Supporting the wider team to ensure the smooth running of the department.

About you

We're looking for someone who is organised, reliable and professional, with a genuine pride in delivering high-quality administrative support.

You'll ideally be:

• Highly organised with excellent attention to detail.
• A confident and accurate typist.
• Professional, approachable and confident communicating with clients and colleagues.
• Comfortable managing multiple priorities in a busy environment.
• Able to work independently while being a supportive team player.
• Confident using Microsoft Office, particularly Word and Outlook.
• Someone who takes pride in producing accurate, high-quality work.
• Previous experience as a Legal Secretary, Secretary, Administrator or within a professional services environment would be advantageous.

A role for someone who loves being the person everyone can rely on

This is a dedicated secretarial and administrative position. It's ideal for someone who enjoys organisation, document preparation, communication and providing dependable support to a busy professional team.

You won't be expected to undertake fee-earning work or legal casework. Instead, you'll have the opportunity to focus on what you do best - keeping a team organised, supporting colleagues and making sure everything runs smoothly.

If you're looking for a stable role within a friendly, established team where your work is genuinely appreciated, we'd love to hear from you.

Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age