Legal Admin

Team Jobs - Commercial; Poole; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Close work with Managing Partner

Permanent full-time position

Exposure to diverse legal work

Job summary

TeamJobs are recruiting for an experienced Legal Secretary or Administrator to provide dedicated support to a Managing Partner within an established law firm in Poole, Dorset. This full-time, permanent role offers exposure to a broad range of legal work, with responsibilities including typing, probate documentation, file management, diary control, and billing.

The ideal candidate will be highly organised, proactive, able to work independently, and possess strong IT and Microsoft Office skills,

Qualifications

• We are looking for someone who is highly organised, proactive and confident working independently.
• Experience as a Legal Secretary or Administrator is preferred.
• Strong IT and Microsoft Office skills are required.
• Excellent organisation, attention to detail and communication skills are essential.

Responsibilities

• Audio and copy typing of correspondence, legal documents and reports.
• Preparing probate applications and associated documentation.
• Opening and closing client files in line with firm procedures.
• Managing diaries, arranging appointments and scheduling meetings.
• Handling telephone enquiries and liaising with clients and third parties.
• Preparing bills and assisting with administration of client matters.
• Maintaining accurate client and matter records.
• Ensuring documentation is completed accurately and in line with procedures.
• Providing general administrative and secretarial support to the Managing Partner.

Skills

Organisational skills

Attention to detail

Written and verbal communication

Audio typing

Copy typing

Confidentiality

Time management

Initiative

Client engagement

Tools

Microsoft Office

Job description

Legal Secretary - Managing Partner

Location: Poole, Dorset

Salary: £26,000 per annum

Job Type: Full-Time | Permanent

TeamJobs are recruiting for an experienced Legal Secretary or Administrator to provide dedicated support to a Managing Partner within an established law firm in Poole.

This is a varied role offering exposure to a broad range of legal work, with the Managing Partner primarily specialising in Commercial Litigation alongside wider responsibilities within the firm.

We are looking for someone who is highly organised, proactive and confident working independently, with the ability to manage competing priorities and provide reliable secretarial and administrative support in a busy professional environment.

The role

Your responsibilities will include:

• Audio and copy typing of correspondence, legal documents and reports
• Preparing probate applications and associated documentation
• Opening and closing client files in line with firm procedures
• Managing diaries, arranging appointments and scheduling meetings
• Handling telephone enquiries and liaising with clients, beneficiaries and third parties
• Preparing bills and assisting with the administration of client matters
• Maintaining accurate client and matter records
• Ensuring documentation is completed accurately and in line with relevant procedures
• Managing incoming and outgoing post and emailsProviding general administrative and secretarial support to the Managing Partner

About you

We are looking for someone with previous experience within a legal secretarial or professional administration environment who can work confidently with minimal supervision.

You will ideally have:

• Previous experience as a Legal Secretary or experienced Administrator
• Excellent organisation and attention to detail
• Strong written and verbal communication skills
• Good audio and copy typing skills
• Experience handling confidential information and documentation
• The ability to manage a busy workload and competing priorities
• A proactive approach and the confidence to use your own initiative
• Good IT and Microsoft Office skills
• A professional and approachable manner when dealing with clients and third parties
• Previous experience preparing probate applications would be particularly beneficial.

What's on offer?

• £26,000 per annum
• Full-time, permanent position
• A varied role working closely with the Managing Partner
• Opportunity to gain exposure to a broad range of legal work within an established firm

If you're an experienced Legal Secretary or Administrator looking for a varied role where you can take ownership of your work and provide dedicated support to a senior legal professional, we'd love to hear from you.

TJCOM