Legal Secretary

Gerrard White Consulting Limited; Essex; Híbrido; GBP 22.000 - 28.000; Jornada completa

Descripción de la vacante

Gerrard White Consulting Limited is recruiting a Legal Secretary for an established law firm client in Frinton-on-Sea. You will support a team of solicitors and fee earners, maintaining files, documents and diaries to allow focus on client work.

Key tasks include preparing letters and legal documents, managing calendars, handling client enquiries, and assisting with billing administration.

Formación

• Fast, accurate typing with audio typing.
• Excellent spelling and grammar.
• Well organised with ability to manage deadlines.
• Professional and friendly communication on calls and in writing.
• Discreet with confidential information.

Responsabilidades

• Producing letters, emails, reports and legal documents from dictation and drafts.
• Formatting, proofreading and amending documents to house style.
• Opening new matters and file setup checks; closing files on completion.
• Keeping paper and electronic files organised and up to date.
• Managing fee earners' diaries; booking appointments and meetings.
• First point of contact for client calls and messages.
• Preparing client care letters and engagement documents.
• Scanning, photocopying and posting documents including bundles.
• Assisting with billing administration and logging payments.
• Liaising with clients, other firms, courts and Land Registry as needed.
• Covering for colleagues in the secretarial team during busy periods.

Conocimientos

Fast typing

Audio typing

Attention to detail

Organised

Professional communication

Herramientas

Microsoft Word

Outlook

Excel

Legal case management system

Descripción del empleo

Legal Secretary

Location: Frinton-on-Sea

Salary: Competitive

Hours: Full-time

Working pattern: Office-based / hybrid

Gerrard White is recruiting a Legal Secretary for an established law firm client. You'll support a team of solicitors and fee earners, keeping files, documents and diaries in order so they can concentrate on client work.

The role

• Producing letters, emails, reports and legal documents from digital dictation, manuscript and drafts
• Formatting, proofreading and amending documents to the firm's house style
• Opening new matters, carrying out file set-up checks and closing files on completion
• Keeping paper and electronic files organised, accurate and up to date
• Managing fee earners' diaries, booking appointments, meetings and meeting rooms
• Acting as first point of contact for client calls and emails, taking clear messages and dealing with routine queries
• Preparing and sending out client care letters, engagement documents and standard forms
• Scanning, photocopying, collating and posting documents, including bundles where needed
• Assisting with billing administration, such as preparing bills and logging payments in and out
• Liaising with clients, other firms, courts, the Land Registry and other third parties as needed
• Covering for colleagues in the secretarial team during busy periods and absences

About you

• Experience as a legal secretary or in a legal administration role
• Fast, accurate typing, with confident audio typing
• A good working knowledge of Microsoft Word, Outlook and Excel
• Experience with a legal case management system (training can be given on the firm's own system)
• Strong spelling, grammar and attention to detail
• Well organised and able to juggle several fee earners' priorities and deadlines
• Professional and friendly on the phone and in writing
• Discreet with confidential client information

Applicants must have the right to work in the UK.