Legal Secretary

Confidential; Tendring; Hybrid; GBP 23,000 - 28,000; Full time

Job summary

Confidential seeks a Legal Secretary in Frinton-on-Sea to support a team of solicitors and fee earners with file management, document production and diary coordination. You will handle client communications, billing basics and maintain orderly files.

The role requires accurate audio typing, strong organisational skills and a professional, discreet approach. Office-based with hybrid flexibility is offered.

Qualifications

• Experience as a legal secretary or in a legal administration role.
• Fast, accurate typing, with confident audio typing.
• A good working knowledge of Microsoft Word, Outlook and Excel.
• Experience with a legal case management system (training can be given).
• Strong spelling, grammar and attention to detail.
• Well organised and able to juggle several fee earners' priorities and deadlines.
• Professional and friendly on the phone and in writing.
• Discreet with confidential client information.

Responsibilities

• Producing letters, emails and legal documents from dictation and drafts.
• Formatting, proofreading and amending documents to the house style.
• Opening new matters, file set-up checks and closing files on completion.
• Keeping paper and electronic files organised, accurate and up to date.
• Managing fee earners' diaries, booking appointments and meetings.
• Acting as first point of contact for client calls and emails, taking messages.
• Preparing and sending client care letters and engagement documents.
• Scanning, photocopying, collating and posting documents, including bundles.
• Assisting with billing administration, such as preparing bills and logging payments.
• Liaising with clients, other firms, courts, Land Registry and third parties.
• Covering for colleagues in the secretarial team during busy periods.

Skills

Typing

Audio typing

Organisational skills

Communication

Attention to detail

Professional phone manner

Tools

Microsoft Word

Outlook

Excel

Legal case management system

Job description

Legal Secretary

Location: Frinton-on-Sea
Salary: Competitive
Hours: Full-time
Working pattern: Office-based / hybrid
Gerrard White is recruiting a Legal Secretary for an established law firm client. You'll support a team of solicitors and fee earners, keeping files, documents and diaries in order so they can concentrate on client work.

The role

• Producing letters, emails, reports and legal documents from digital dictation, manuscript and drafts
• Formatting, proofreading and amending documents to the firm's house style
• Opening new matters, carrying out file set-up checks and closing files on completion
• Keeping paper and electronic files organised, accurate and up to date
• Managing fee earners' diaries, booking appointments, meetings and meeting rooms
• Acting as first point of contact for client calls and emails, taking clear messages and dealing with routine queries
• Preparing and sending out client care letters, engagement documents and standard forms
• Scanning, photocopying, collating and posting documents, including bundles where needed
• Assisting with billing administration, such as preparing bills and logging payments in and out
• Liaising with clients, other firms, courts, the Land Registry and other third parties as needed
• Covering for colleagues in the secretarial team during busy periods and absences

About you

• Experience as a legal secretary or in a legal administration role
• Fast, accurate typing, with confident audio typing
• A good working knowledge of Microsoft Word, Outlook and Excel
• Experience with a legal case management system (training can be given on the firm's own system)
• Strong spelling, grammar and attention to detail
• Well organised and able to juggle several fee earners' priorities and deadlines
• Professional and friendly on the phone and in writing
• Discreet with confidential client information

Applicants must have the right to work in the UK.