Legal Secretary

Gerrard White Consulting Limited; Colchester; Hybride; GBP 26 000 - 32 000; Plein temps

Résumé du poste

Gerrard White is recruiting a Legal Secretary for an established law firm client. You will support a team of solicitors and fee earners, keeping files, documents and diaries in order so they can concentrate on client work.

You will produce letters, emails and legal documents from dictation and drafts, format and proofread to the house style, manage new matters and file setup, and handle client communications with accuracy and discretion.

Qualifications

• Experience as a legal secretary or in a legal administration role.
• Fast, accurate typing, with confident audio typing
• A good working knowledge of Microsoft Word, Outlook and Excel
• Experience with a legal case management system (training can be given on the firm's own system)
• Strong spelling, grammar and attention to detail
• Well organised and able to juggle several fee earners' priorities and deadlines
• Professional and friendly on the phone and in writing
• Discreet with confidential client information

Responsabilités

• Producing letters, emails, reports and legal documents from digital dictation, manuscript and drafts
• Formatting, proofreading and amending documents to the firm's house style
• Opening new matters, carrying out file set-up checks and closing files on completion
• Keeping paper and electronic files organised, accurate and up to date
• Managing fee earners' diaries, booking appointments, meetings and meeting rooms
• Acting as first point of contact for client calls and emails, taking clear messages and dealing with routine queries
• Preparing and sending out client care letters, engagement documents and standard forms
• Scanning, photocopying, collating and posting documents, including bundles where needed
• Assisting with billing administration, such as preparing bills and logging payments in and out
• Liaising with clients, other firms, courts, the Land Registry and other third parties as needed
• Covering for colleagues in the secretarial team during busy periods and absences

Connaissances

Fast typing

Audio typing

Discretion

Organisation

Outils

Microsoft Word

Outlook

Excel

Description du poste

Legal Secretary

Location: Frinton-on-Sea

Salary: Competitive

Hours: Full-time

Working pattern: Office-based / hybrid

Gerrard White is recruiting a Legal Secretary for an established law firm client. You'll support a team of solicitors and fee earners, keeping files, documents and diaries in order so they can concentrate on client work.

The role

• Producing letters, emails, reports and legal documents from digital dictation, manuscript and drafts
• Formatting, proofreading and amending documents to the firm's house style
• Opening new matters, carrying out file set-up checks and closing files on completion
• Keeping paper and electronic files organised, accurate and up to date
• Managing fee earners' diaries, booking appointments, meetings and meeting rooms
• Acting as first point of contact for client calls and emails, taking clear messages and dealing with routine queries
• Preparing and sending out client care letters, engagement documents and standard forms
• Scanning, photocopying, collating and posting documents, including bundles where needed
• Assisting with billing administration, such as preparing bills and logging payments in and out
• Liaising with clients, other firms, courts, the Land Registry and other third parties as needed
• Covering for colleagues in the secretarial team during busy periods and absences

About you

• Experience as a legal secretary or in a legal administration role
• Fast, accurate typing, with confident audio typing
• A good working knowledge of Microsoft Word, Outlook and Excel
• Experience with a legal case management system (training can be given on the firm's own system)
• Strong spelling, grammar and attention to detail
• Well organised and able to juggle several fee earners' priorities and deadlines
• Professional and friendly on the phone and in writing
• Discreet with confidential client information

Gerrard White is acting as an employment agency for this vacancy.

Applicants must have the right to work in the UK.