Legal Secretary

Career Legal; Belfast City District; On-site; GBP 24,000 - 32,000; Full time

Job summary

Career Legal is seeking an experienced Legal Secretary to join our Employment division, supporting Partners and Associates across a busy practice in Belfast.

In this role you will manage diaries, draft and format documents, handle billing and client queries, and contribute to process improvements using AI tools. The ideal candidate has at least 2 years of legal secretarial experience and thrives in a fast-paced, collaborative environment.

Qualifications

• At least 2 years’ legal secretarial experience.
• Strong organisational and administration skills.
• Excellent attention to detail and accuracy.
• Comfortable managing a busy workload and supporting multiple fee earners.
• Confident communicator with the ability to build strong relationships at all levels.
• Proactive and able to use your own initiative.
• Professional, flexible and happy to get involved as part of a team.
• Comfortable working to tight deadlines in a busy environment.
• An interest in AI, technology and improving processes would be a bonus.

Responsibilities

• Providing day-to-day secretarial and administrative support to Partners and Associates.
• Acting as a first point of contact for clients and colleagues.
• Managing diaries, meetings and appointments.
• Preparing and formatting legal documents and correspondence.
• Managing billing, bill requests and credit control.
• Liaising with clients regarding queries and outstanding payments.
• Assisting with client meetings, seminars and other events.
• Working closely with the Marketing team when required.
• Handling confidential and sensitive information with discretion.
• Supporting the wider secretarial team and helping with workload when needed.
• Using AI and other technology to improve efficiency and streamline processes.

Skills

Organisational skills

Administration skills

Attention to detail

Communication

Teamwork

Tools

AI tools

Job description

We’re currently recruiting for an experienced Legal Secretary to join a leading law firm, supporting Partners and Associates across the Employment division.

This is a busy and varied role for someone who is organised, proactive and confident working in a fast-paced legal environment.

The Role

• Providing day-to-day secretarial and administrative support to Partners and Associates.
• Acting as a first point of contact for clients and colleagues.
• Managing diaries, meetings and appointments.
• Preparing and formatting legal documents and correspondence.
• Managing billing, bill requests and credit control.
• Liaising with clients regarding queries and outstanding payments.
• Assisting with client meetings, seminars and other events.
• Working closely with the Marketing team when required.
• Handling confidential and sensitive information with discretion.
• Supporting the wider secretarial team and helping with workload when needed.
• Using AI and other technology to improve efficiency and streamline processes.

About You

• At least 2 years’ legal secretarial experience.
• Strong organisational and administration skills.
• Excellent attention to detail and accuracy.
• Comfortable managing a busy workload and supporting multiple fee earners.
• Confident communicator with the ability to build strong relationships at all levels.
• Proactive and able to use your own initiative.
• Professional, flexible and happy to get involved as part of a team.
• Comfortable working to tight deadlines in a busy environment.
• An interest in AI, technology and improving processes would be a bonus.

If you’re an experienced Legal Secretary looking for a varied role within a collaborative and forward-thinking team, we’d love to hear from you.