Legal Secretary

RGS Global Ltd; Guildford; On-site; GBP 26,000 - 38,000; Full time

Job summary

RGS Global Ltd is seeking a Legal Secretary to support the Private Wealth Disputes team in managing billing, diaries, travel, and document preparation. You will work with lawyers and support staff to ensure high-quality client service and efficient operations.

The role requires strong organisational and administrative skills, a proactive and collaborative approach, and the ability to tailor communication to different clients and colleagues. Prior experience in professional services is preferred.

Qualifications

• Previous experience in a similar role, preferably within a professional services environment.
• Excellent organisational and administrative skills.
• Proactive and collaborative approach with strong client care commitment.

Responsibilities

• Lead and support the billing process in the practice management system, raise invoices, and produce WIP and debt reports.
• Use the client relationship software to record business development and marketing activity.
• Support fee earners with business development activities, including pitch docs, scheduling meetings, and travel/conference itineraries.
• Act as a point of contact for clients in lawyers’ absence, as required.
• Support with internal projects relating to the team, or operational matters, as required.
• Diary management and support for the team.
• Arrange internal and external meetings, liaising with reception as required.
• Organise travel arrangements.
• Perform other relevant tasks to provide support and assistance to the team.
• Provide word processing for document creation and amendments using Word, Excel, and PowerPoint.
• Proof-reading legal documents.
• File management and general administration duties.

Skills

Organisational skills

Administrative skills

Client care

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Our client is recognised as one of the UK’s leading law firms and they are currently recruiting for a Legal Secretary for their Private Wealth Disputes team.

The main purpose of the role is to provide exceptional secretarial and administrative support to the team, enabling three partners and the wider team of lawyers and support professionals to deliver the highest standards of client service. This role is integral to the smooth and effective operation of the team.

Responsibilities

• Lead, manage and/or support the billing process using a practice management system/ raising and processing invoices/producing WIP and debt reports
• Use the client relationship software to record business development and marketing activity
• Support fee earners with business development activities as required e.g., pitch documents, scheduling meetings, organising travel and conference itineraries etc
• Act as a point of contact for clients in lawyers’ absence, as required
• Support with internal projects relating to the team, or operational matters, as required
• Diary management and support for the team
• Arrange internal and external meetings, liaising with reception as required
• Organise and supporting all travel arrangements
• Perform any other relevant tasks required to provide support and assistance to the team.
• Provide a comprehensive and timely word processing service for the creation and amendment of documents using Microsoft Word, Excel, and PowerPoint
• Proof-reading legal documents
• File management and general administration duties

The successful candidate will have previous experience in a similar role, preferably within a professional services environment. You must possess excellent organisational and administrative skills. You will have a proactive and collaborative approach and a strong commitment to client care. Flexibility, adaptability, sound judgement and a support -focused mindset are essential, together with the ability to tailor communication and working styles to meet the needs of different individuals.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion