Legal Secretary

Career Legal; Manchester; On-site; GBP 32,000 - 42,000; Full time

Job summary

Career Legal in Manchester is seeking an experienced Legal PA to provide high-quality secretarial and administrative support to fee earners within a busy, collaborative team.

The role requires complex diary and inbox management, professional client contact, matter administration, and preparation of legal documents and presentations. You will also assist with billing, travel planning and event coordination, driving efficient processes and timely completion of tasks.

Qualifications

• Previous PA or administrative experience within a law firm.
• Highly organised with the ability to manage competing priorities.
• Excellent attention to detail and a high level of accuracy.
• Proactive approach with the ability to use initiative and follow tasks through to completion.

Responsibilities

• Complex diary management, inbox management, meeting and travel arrangements.
• Acting as a professional first point of contact for clients and internal stakeholders.
• Supporting matter administration, including opening and closing matters, maintaining records, coordinating documentation and assisting with compliance requirements.
• Preparing, formatting and coordinating legal documents, correspondence, presentations and meeting materials.
• Supporting billing administration, time recording, and expenses.
• Coordinating client meetings and events, including room bookings, refreshments, visitors and follow-up actions.
• Taking ownership of tasks through to completion, keeping stakeholders updated and escalating issues where appropriate.
• Identifying opportunities to improve processes and streamline administration.

Skills

Diary management

Client liaison

Attention to detail

Team player

Job description

We are currently recruiting for an experienced Legal PA to join a leading international law firm.

This is an excellent opportunity for a proactive and highly organised PA to provide high-quality secretarial and administrative support to fee earners within a busy, collaborative team.

The Role

• Complex diary management, inbox management, meeting and travel arrangements.
• Acting as a professional first point of contact for clients and internal stakeholders.
• Supporting matter administration, including opening and closing matters, maintaining records, coordinating documentation and assisting with compliance requirements.
• Preparing, formatting and coordinating legal documents, correspondence, presentations and meeting materials.
• Supporting billing administration, time recording, and expenses.
• Coordinating client meetings and events, including room bookings, refreshments, visitors and follow-up actions.
• Taking ownership of tasks through to completion, keeping stakeholders updated and escalating issues where appropriate.
• Identifying opportunities to improve processes and streamline administration.

About You

• Previous PA or administrative experience within a law firm.
• Highly organised with the ability to manage competing priorities.
• Excellent attention to detail and a high level of accuracy.
• Proactive approach with the ability to use initiative and follow tasks through to completion.
• Excellent team player who enjoys collaborating with colleagues and supporting others.