Legal Resales Administrator

Trinity Estates; Downs; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Competitive salary

25 days holiday plus bank holidays

Vitality private healthcare

Free eye tests and Cycle to Work

Fully funded training and paid study 1

Employee referral scheme

Army Reserve training support

Job summary

Trinity Estates is seeking a Resales Administrator to support leasehold sales and purchases for its Hemel Hempstead portfolio. You will manage enquiries, process assignments and ensure records and finances are updated accurately at completion.

The role starts office-based for six months, then moves to a hybrid pattern with two days in the office per week. You will collaborate with solicitors, agents and residents to drive timely settlements.

Qualifications

• Experience in property management, conveyancing administration or an estate agency support role.
• Familiarity with leasehold sales processes, assignments, service charge apportionments and related documents.
• Working with CRMs or case management systems, plus confident use of Outlook and Excel.
• Experience in a deadline-driven, customer-focused office environment with SLAs and shared inboxes.
• Handling sensitive information and maintaining compliance and audit-ready records.

Responsibilities

• Prepare and issue sale information packs and supporting documents.
• Respond to pre-sale enquiries and coordinate information from internal teams and suppliers.
• Process assignments, consents and deeds, and update owner and property records in our systems.
• Calculate apportionments, raise invoices and receipts, and reconcile fees at completion.
• Manage a shared inbox, prioritise tasks and keep a clear case pipeline.
• Provide timely status updates to solicitors, agents and residents; chase outstanding information.

Skills

Property management

Conveyancing administration

Estate agency support

Leasehold sales knowledge

CRM / case management systems

Outlook

Excel

Tools

CRM

Outlook

Excel

Job description

RESALES ADMINISTRATOR

Trinity Estates - Competitive - Hybrid - Hemel Hempstead (12 month fixed term contract)

ROLE OVERVIEW

You will play a pivotal role in keeping leasehold sales and purchases moving smoothly, acting as the go-to contact for sellers, buyers, estate agents and solicitors. You'll prepare and issue information packs, answer pre-sale enquiries, process assignments and ensure our records and finances are updated accurately at completion. Your work will reduce delays, keep residents informed and safeguard compliance for every transaction across our managed developments.

To set you up for success, you will be office-based in Hemel Hempstead for your first six months for hands-on training, coaching and close team support. After that, you'll move to a hybrid pattern with two days per week in the office. As part of the Odevo Group, you'll benefit from established systems, clear processes and a supportive team culture that values accuracy, ownership and great service.

ROLE EXPECTATIONS

Most days, you will manage a busy shared inbox, triage and respond to solicitor and agent enquiries, and compile accurate, timely sales information packs. You'll track cases from instruction to completion, raise and reconcile fees, update core systems and keep stakeholders informed so every sale progresses without unnecessary delay.

WHAT SUCCESS LOOKS LIKE

Information packs issued accurately and on time, with minimal follow-up required.

Clear, proactive updates to residents, solicitors and agents that keep cases moving.

All fees, apportionments and completion statements raised, reconciled and recorded correctly.

Case files fully documented with an auditable trail that meets company and legal standards.

Inbox managed efficiently with priorities clear and agreed SLAs consistently met or exceeded.

Positive feedback from stakeholders and fewer escalations due to your thoroughness and ownership.

HOW YOU'LL SPEND MOST OF YOUR TIME

• Preparing and issuing sales information packs (e.g., LPE1/FME1) and supporting documents.
• Responding to pre-sale enquiries and coordinating information from internal teams and suppliers.
• Processing assignments, consents and deeds, and updating owner and property records on our systems.
• Calculating apportionments, raising invoices and receipts, and reconciling fees at completion.
• Managing a shared inbox, prioritising tasks and keeping a clear, accurate case pipeline.
• Chasing outstanding information and providing timely status updates to solicitors, agents and residents.

WHO THIS ROLE IS FOR

• You are detail-focused, organised and comfortable juggling multiple cases to tight timelines.
• You communicate clearly and professionally, adapting your approach for residents, agents and solicitors.
• You enjoy structured processes and take pride in accurate documentation and data integrity.
• You stay calm under pressure, solve problems proactively and follow through to completion.

EXPERIENCE THAT HELPS

• Experience in property management, conveyancing administration or an estate agency support role.
• Familiarity with leasehold sales processes, assignments, service charge apportionments and related documents.
• Working with CRMs or case management systems, plus confident use of Outlook and Excel.
• Experience in a deadline-driven, customer-focused office environment with SLAs and shared inboxes.
• Handling sensitive information and maintaining compliance and audit-ready records.

WHAT WE OFFER

• Competitive salary
• 25 days holiday plus bank holidays
• Vitality private healthcare
• Free eye tests and Cycle to Work scheme
• Fully funded training and professional development, including paid study leave (up to £1,500)
• Employee referral scheme, up to £1,500
• Support for Army Reserve training

ABOUT TRINITY ESTATES

Trinity Estates is a leading residential property management company and the flagship brand within the wider Trinity Property Group.

Managing a diverse portfolio across the UK, the business supports developments ranging from modern city apartments to large-scale residential estates. Trinity Estates combines strong operational structure with a people-focused approach, delivering a consistent and professional service at scale.

For employees, this means access to larger and more varied portfolios, clear processes, strong internal support and genuine opportunities for progression within a growing organisation.

As part of a wider group, Trinity Estates offers both stability and career development, making it an ideal environment for those looking to build and progress their career in property management.

HOW WE HIRE

Initial conversation with our talent team

Interview focused on your organisational skills, attention to detail, stakeholder communication and ability to manage cases to SLA while maintaining compliance

We aim to complete the process within two to three weeks and communicate clearly throughout.

All applicants must be eligible to live and work in the UK.

Documentary evidence of eligibility will b