Legal PA / Team Assistant

Harwood Recruitment Solutions Ltd; Birmingham; On-site; GBP 32,000 - 42,000; Full time

Job summary

Harwood Recruitment Solutions Ltd seeks an experienced Legal PA/Secretary to support two Senior Partners in a corporate team in Birmingham. The role involves document preparation, client liaison, calendar management, and coordination of travel and billing.

Ideal candidates will have strong organizational skills, excellent written and verbal communication, and familiarity with corporate law terminology and legal software.

Qualifications

• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Excellent written and verbal communication for drafting documents and liaising with clients.
• Familiarity with legal terminology, corporate law procedures, and document management systems.
• Proficiency in Microsoft Office, legal software, and electronic filing systems.
• Attention to detail and the ability to maintain confidentiality.

Responsibilities

• Document preparation and management: drafting, formatting, and proofreading legal documents; organizing files.
• Client and lawyer support: scheduling meetings, calendar management, and communications.
• Legal research and paralegal tasks: preliminary research, briefs, support for corporate transactions.
• Manage complex partner diaries and coordinate across time zones.
• Produce and amend documents from handwritten, dictated, or printed material under deadlines.
• Coordinate travel arrangements, billing, time entry, and other admin tasks.

Skills

Strong organizational skills

Excellent written and verbal komunik

Legal terminology familiarity

Microsoft Office proficiency

Attention to detail

Tools

Microsoft Office

Legal software

Job description

I'm currently supporting a wellestablished Law firm in Birmingham who is currently recruiting for an experience Legal PA / Secretary to support two Senior Partners within the Corporate team.

Role and Responsibilities

A corporate legal secretary / PA typically handles a variety of administrative and legal support tasks, including:

• Document preparation and management: Drafting, formatting, and proofreading legal documents, contracts, and correspondence. Maintaining and organizing legal files and records.
• Client and lawyer support: Scheduling meetings, managing calendars, coordinating communications, and assisting lawyers with case preparation.
• Legal research and paralegal tasks: Conducting preliminary research, preparing briefs, and supporting corporate transactions or compliance matters.
• Manage complex partner diaries, including coordinating across multiple time zones
• Maintain effective communication with internal teams and external clients
• Coordinate administrative tasks including travel arrangements and expenses, inbox monitoring, diary management, meeting organisation, billing, time entry, mail, and research
• Produce and amend documents and correspondence from handwritten, dictated, or printed material, often to tight deadlines

Skills and Qualifications

• Strong organizational and time-management skills to handle multiple tasks efficiently.
• Excellent written and verbal communication for drafting documents and liaising with clients.
• Familiarity with legal terminology, corporate law procedures, and document management systems.
• Proficiency in Microsoft Office, legal software, and electronic filing systems.
• Attention to detail and the ability to maintain confidentiality