Legal Personal Assistant

Medlock Partners; Birmingham; Hybrid; GBP 24,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Professional development

Job summary

Medlock Partners is seeking an experienced Legal Secretary / Executive Assistant to support a Corporate department within a top UK law firm. The role involves managing diaries, arranging meetings and travel, and assisting with business development and client service.

The successful candidate will support financial administration, including billing and reporting, and collaborate with internal teams to ensure seamless matter management in a dynamic Insurance team environment.

Qualifications

• Experience in a professional services or legal environment is essential.
• Ability to manage multiple priorities in a fast-paced setting.
• Experience with billing and reporting is advantageous.

Responsibilities

• Provide high-level administrative and executive support to a corporate team.
• Manage complex diaries, meetings, and travel arrangements.
• Assist with business development activities and client service standards.
• Oversee financial processes including billing and reporting.

Skills

Legal secretary experience

Excellent organisational skills

Multitasking capability

Strong written and verbalcommunication

Proactive communication

Job description

Permanent | Hybrid – 50% WFH / 50% Office Based

Birmingham

RPCD

Are you an experienced Legal Secretary / Executive Assistant looking for your next challenge? Our client, a prestigious top 50 UK law firm, is seeking a proactive and highly organised Legal Secretary / Executive Assistant to join their RPCD team.

The Role

As a Legal Secretary / Executive Assistant, you will play a key role in supporting a team of lawyers within the firm’s busy Corporate department. Your responsibilities will include managing complex diaries, coordinating meetings and travel arrangements, assisting with business development activities, and providing exceptional client service. You will also support financial administration, including billing and reporting, while working closely with internal support teams such as Document Production, Administrative Assistants, and Business Services.

Key Responsibilities

• Provide high-level administrative and executive support, ensuring smooth daily operations across the Insurance team.
• Manage busy diaries, meetings, travel arrangements, and client appointments.
• Assist with business development initiatives, including events, marketing materials, and legal directory submissions.
• Oversee financial processes such as billing, proformas, and reporting.
• Ensure compliance procedures are followed, including conflict checks and matter risk assessments.
• Build and maintain strong relationships both internally and externally.
• Collaborate with internal departments to deliver excellent client service.

Ideal Candidate

Our client is looking for an experienced, professional, and adaptable individual with previous experience in a professional services or legal environment. You will be confident managing multiple priorities, thrive in a fast-paced setting, and have a proactive approach to organisation and communication.

Skills and Attributes

• Previous experience as a Legal Secretary / Executive Assistant, ideally within a legal setting.
• Excellent organisational and multitasking abilities, with the capacity to manage competing deadlines.
• Strong communication skills, both written and verbal.
• Exceptional attention to detail and accuracy.
• Ability to manage tasks independently while collaborating effectively within a wider team.
• Experience in financial administration, including billing and reporting, is advantageous.
• Confident using digital tools and internal systems to support client and matter management.

What’s on Offer

The role offers a competitive salary and benefits package. You’ll join a collaborative, inclusive team within a highly respected UK law firm that values personal growth and professional development.

Why Join This Firm?

This is a fantastic opportunity to work with a top-tier UK law firm that champions collaboration, innovation, and exceptional client service. With a strong reputation and a supportive working culture, the firm offers an excellent platform for career progression and long-term development.

If you’re a motivated Executive Assistant looking to contribute to a dynamic Insurance team, this role could be the perfect fit.