Legal PA - Real Estate

TN United Kingdom; Manchester; On-site; GBP 25,000 - 45,000; Full time

Job summary

Join a forward-thinking firm as a Legal Secretary/PA in the Real Estate team, where you'll play a crucial role in supporting fee earners and clients through exceptional diary management, document handling, and client liaison. This position offers a dynamic environment with opportunities for collaboration and professional growth. You'll be part of a diverse team committed to inclusivity and support, working in a modern office space with stunning views. If you are organized, proactive, and passionate about providing high-quality support, this role is a perfect fit for you!

Benefits

Private Health Insurance

Life Assurance

Income Protection

Well-being Support

Flexi-gym Discounts

Collaborative Culture

Modern Office Space

Social Engagement Opportunities

Qualifications

• Must be an experienced Legal Secretary/PA in a real estate department.
• Excellent diary management and organization skills are essential.

Responsibilities

• Manage diaries, appointments, and meetings for fee earners.
• Ensure accurate file management and document production.

Skills

Diary Management

Communication Skills

Organizational Skills

Typing Speed (65 wpm)

Document Management

Team Collaboration

Client Relationship Management

Education

Experience as Legal Secretary/PA

Tools

iManage Work

Evergreen

InterAction

Job description

This role sits in our Real Estate team, which encompasses environment, project planning, real estate finance and real estate litigation. The team advises on every stage of the life cycle of property, with areas of expertise including construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance and real estate tax.

Responsibilities

• Diary management responsibilities including making appointments, organising meetings, and ensuring the smooth running of such meetings including ordering refreshments etc. as appropriate.
• File management responsibilities. Opening and closing files including ensuring electronic filing systems are maintained accurately and up to date. Undertake e-mail management (manage inbox and file e-mails), ensuring that urgent emails are promptly picked up by fee earners, or forwarded to another fee earner in their absence.
• Proactive client liaison including taking messages, passing on information and dealing with simple queries.
• Work collaboratively with other secretarial support to provide a responsive and professional secretarial support service to fee earners and clients including supporting additional fee earners during PA holidays and sickness.
• Management and co-ordination of the Partners’ billing and financial requirements including producing WIP and aged debt reports.
• Dealing with legal documentation and correspondence to a high standard.
• Manage the production of all documents (even those not typed personally) from initiation to delivery back to the relevant fee earner, involving Document Specialists as required.
• Organising conference calls on behalf of the fee earners in a timely fashion.
• Prepare client registration documents, engagement/assignment letters, conflict checks, money laundering and audit letters, with direction from partner/fee earner.
• Maintain CRM by updating InterAction and maintaining fee earner contact list.
• Support Marketing and Business Development administration e.g. prepare alerters, presentations, contact sheets etc; organising events, booking venues, managing invite lists and co-ordinating event logistics.
• Use the InterAction platform to log Fee Earner BD activity and report as may be required.
• Co-ordinating travel and producing travel packs if requested.
• Ordering searches and managing their delivery using TM Group and Land Registry Portal.
• Any additional ad hoc tasks as required.
• Generally – must be flexible and willing to work outside of office hours where client transactions require that.

Experience and Knowledge

• Experienced Legal Secretary/PA within a real estate department is essential for this role.
• Must possess excellent diary management, organisation and prioritisation skills.
• Must be able to communicate effectively and build good relationships with clients and staff within the firm.
• Must work well as part of a team.
• Must be a competent, fast and accurate typist.
• Must be competent at producing legal documents to a high standard.
• Professional telephone manner and the ability to accurately record and pass on messages.
• Sound technical skills in the following areas:
• Proven document or case management skills (Fieldfisher use iManage Work).
• Proven experience of using a legal computerised finance system (Fieldfisher use Evergreen).
• Proven experience of using a Client Relationship Management system (Fieldfisher use InterAction).
• Minimum typing speed of 65 wpm with a good level of accuracy.

What We Offer:

• Inclusive & Supportive Environment: A firm that embraces diversity with benefits designed for everyone.
• Competitive Benefits Package: Includes private health insurance, life assurance, income protection, well-being support, flexi-gym discounts, and more.
• Modern Office Space: Based on the 17th floor in No.1 Spinningfields, with views of the entire City.
• Collaborative Culture: Join a diverse team with opportunities for hybrid working and hot-desking.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and more.

Inclusiveness and Diversity

At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.

Should you have any accessibility requirements, please contact a member of Fieldfisher's Recruitment Team who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

For accessibility information on our Manchester offices, please visit our website: Accessibility Information

How to Apply:

• Click 'Apply Now' to submit your CV and begin your application.
• Note: We recruit on a rolling basis until the role is filled.

Recruitment process:

• 20–30-minute introductory call with one of our experienced recruiters.
• The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
• For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
• Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you do have any specific questions before this please contact us.

Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.