Support Administrator - Real Estate

TN United Kingdom; Manchester; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a skilled Legal Secretary to join their Real Estate team in Manchester. This role involves managing diaries, organizing meetings, and liaising with clients while ensuring the smooth operation of legal documentation. The firm offers a supportive environment with hybrid working options, modern office facilities, and a commitment to professional development. If you have a passion for real estate and possess excellent organizational skills, this opportunity could be the perfect fit for you.

Benefits

Private Medical Insurance

Dental Insurance

Life Assurance

Pension Contributions

Holiday Trading

Training & Development Programs

Inclusive Work Environment

Social Engagement Activities

Qualifications

• Proven experience as a Legal Secretary/PA in a real estate department.
• Excellent organization, prioritization, and communication skills.

Responsibilities

• Manage diaries, appointments, and meetings for fee earners.
• Handle legal documentation and correspondence to high standards.
• Support marketing and business development activities.

Skills

Diary Management

File Management

Client Liaison

Billing Management

Document Production

Communication Skills

Typing Speed (65 wpm)

Team Collaboration

Tools

iManage Work

Evergreen

InterAction

Job description

Social network you want to login/join with:

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Client:

Fieldfisher

Location:

Manchester, United Kingdom

Job Category:

-

EU work permit required:

Yes

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Job Reference:

662cb226cf68

Job Views:

2

Posted:

08.05.2025

Expiry Date:

22.06.2025

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Job Description:

This role sits in our Real Estate team, which encompasses environment, project planning, real estate finance and real estate litigation. The team advises on every stage of the property lifecycle, with expertise in construction, development, energy and infrastructure, hotel and leisure, investment, landlord and tenant matters, planning, environment and compulsory purchase, property litigation, real estate finance, and real estate tax.

Responsibilities

• Diary management, including scheduling appointments, organizing meetings, and ensuring smooth meeting operations, including refreshments as needed.
• File management, including opening and closing files, maintaining electronic filing systems, and email management to ensure urgent emails are promptly addressed.
• Proactive client liaison, including taking messages, passing on information, and handling simple queries.
• Collaborate with other secretarial support to provide professional support to fee earners and clients, including during absences.
• Manage billing and financial requirements, including producing WIP and aged debt reports.
• Handle legal documentation and correspondence to high standards.
• Oversee document production from initiation to delivery, involving Document Specialists as needed.
• Organize conference calls for fee earners.
• Prepare client registration documents, engagement letters, conflict checks, AML, and audit letters under partner/fee earner guidance.
• Maintain CRM by updating InterAction and contact lists.
• Support marketing and business development, including preparing alerts, presentations, organizing events, and managing logistics.
• Use InterAction to log BD activities and generate reports.
• Coordinate travel arrangements and produce travel packs.
• Order searches and manage their delivery using TM Group and Land Registry Portal.
• Perform additional ad hoc tasks as needed.
• Be flexible and willing to work outside office hours when required.

Experience and Knowledge

• Proven experience as a Legal Secretary/PA within a real estate department is essential.
• Excellent diary management, organization, and prioritization skills.
• Effective communication and relationship-building skills.
• Team player.
• Fast, accurate typist, with proficiency in producing high-standard legal documents.
• Professional telephone manner and message handling skills.
• Technical skills in document or case management (iManage Work), legal finance systems (Evergreen), and CRM (InterAction).
• Minimum typing speed of 65 wpm with accuracy.

What We Offer:

• Inclusive & Supportive Environment: A firm fostering individuality with hybrid working and open workspaces.
• Benefits: Private medical, dental, life assurance, critical illness, pension contributions, holiday trading, and more. Details at Reward & Benefits ¦ Fieldfisher.
• Modern Office: Located on the 17th floor in No.1 Spinningfields with city views.
• Training & Development: Bespoke support for career growth with development and IT training teams.
• Social & Community Engagement: Clubs, networks, inclusive events, and charity initiatives.

Inclusion at Fieldfisher:

We aim to remove accessibility barriers and promote neurodiversity and disability inclusion. Please contact our recruitment team for accessibility adjustments. All discussions are confidential. For office accessibility info, visit: Accessing Fieldfisher Manchester ¦ Fieldfisher.

Recruitment process:

• Complete online application and submit CV.
• 20–30-minute introductory call with a recruiter.
• Role-specific interview process, communicated in advance.
• For hybrid roles, in-person office visits and team meetings.
• Average process duration: 2-3 weeks, with flexibility around your availability. Contact us for questions at .

Note: Applications are reviewed on a rolling basis until the role is filled.