Legal Operations Specialist

Legal Operations Specialist; Warwick; Hybrid; GBP 51,000 - 55,000; Full time

Job summary

Nub News is recruiting a Legal Operations Specialist for a 12-month contract in Warwick, UK. The role sits hybrid, with three days on site per week, and offers a competitive annual salary (£50,600–£54,879).

The successful candidate will drive legal operations transformation, focusing on legal tech, spend management, dashboards, and process improvements. You will collaborate with Legal, Finance, Procurement, and IT to deliver data-driven outcomes.

Qualifications

• 2–5+ years' experience within Legal Operations, legal services, professional services, or a comparable operational environment.
• Proven experience supporting legal spend management and e-billing processes.
• Strong reporting, data analysis, and stakeholder management skills.
• Advanced Excel skills, including Pivot Tables, VLOOKUPs, and financial analysis.
• Experience working with cross-functional stakeholders across Legal, Finance, and Operations.
• Excellent communication and presentation skills.

Responsibilities

• Manage e-billing processes and automated invoice workflows.
• Monitor legal spend against budgets, identifying variances and trends.
• Produce legal spend reports, forecasts, and management information.
• Support governance and financial control processes across the legal function.
• Maintain panel firm and external counsel records; assist with governance activities.
• Produce reporting relating to outside counsel performance and spend.
• Support legal technology adoption and process improvements.
• Coordinate user training and stakeholder engagement activities.
• Produce operational dashboards and analytics.

Skills

Legal Operations

Data analysis

Stakeholder management

Advanced Excel

Tools

Legal Tracker

HighQ

Microsoft Copilot

Job description

Job Advert: Legal Operations Specialist
12-Month Contract (Potential Temp-to-Perm Opportunity)
Location: Warwick, UK (Hybrid working - 3 days onsite per week)
Salary: £50,600 - £54,879 per annum
Contract Length: 12 Months

The Opportunity

An exciting opportunity awaits as our client, a leading FTSE-listed organisation, seeks a talented Legal Operations Specialist to enhance its dynamic Legal Operations function. This initial 12-month contract presents a chance to contribute to the transformation of the legal function, focusing on legal technology, digital transformation, legal spend management, and operational excellence. The successful candidate will collaborate closely with Legal, Finance, Procurement, Compliance, Digital, and Technology teams to create a more efficient, data-driven, and technology-enabled legal operation.

Key Responsibilities

Legal Spend & Financial Operations

• Manage e-billing processes and automated invoice workflows.
• Monitor legal spend against budgets, identifying variances and trends.
• Produce legal spend reports, forecasts, and management information.
• Support governance and financial control processes across the legal function.

Outside Counsel & Vendor Management

• Maintain panel firm and external counsel records.
• Support external counsel performance reviews and governance activities.
• Assist with legal procurement exercises and tender processes.
• Produce reporting and analysis relating to outside counsel performance and spend.

Legal Technology & Digital Transformation

• Support the administration and adoption of legal technology platforms such as Legal Tracker, HighQ, Harvey, and Microsoft Copilot.
• Assist with technology implementations, AI adoption initiatives, and process improvements.
• Coordinate user support, training, and stakeholder engagement activities.
• Act as a process owner for legal operations technology and e-billing processes.

Data, Reporting & Analytics

• Produce operational dashboards and management reports.
• Analyse legal spend, resource utilisation, and operational trends.
• Maintain accurate data across legal operations systems.
• Provide insights that support informed decision-making across the business.

Process Improvement

• Identify opportunities to streamline and automate processes.
• Develop guidance documents, training materials, and best-practise resources.
• Support continuous improvement initiatives across the Legal Operations function.

What We're Looking For

Essential Experience

• 2-5+ years' experience within Legal Operations, legal services, professional services, or a comparable operational environment.
• Proven experience supporting legal spend management and e-billing processes.
• Strong reporting, data analysis, and stakeholder management skills.
• Advanced Excel skills, including Pivot Tables, VLOOKUPs, and financial analysis.
• Experience working with cross-functional stakeholders across Legal, Finance, and Operations.
• Excellent communication and presentation skills.

Highly Desirable

• Recent in-house Legal Operations experience.
• Familiarity with Legal Tracker or similar legal e-billing platforms.
• Exposure to legal technology solutions and digital transformation programmes.
• Experience supporting technology implementations, change management, or process improvement initiatives.
• Familiarity with HighQ, Harvey, Microsoft Copilot, or similar platforms.

Personal Attributes

Our client values individuals who are:

• Curious and eager to learn
• Proactive and solutions-focused
• Adaptable and comfortable working across multiple workstreams
• Strong relationship builders
• Confident communicators
• Motivated by continuous improvement and innovation

Why Apply?

• Collaborate within a highly visible and growing Legal Operations team.
• Gain exposure to AI, legal technology, and digital transformation initiatives.
• Work alongside senior legal and business leaders.
• Develop experience across legal operations, finance, technology, and change projects.
• Explore potential opportunities for progression into future permanent positions.

We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and more. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.