Legal Assistant - Hybrid & Probate Admin Pro

HCB Solicitors Limited; England; On-site; GBP 24,000 - 36,000; Full time

Benefits offered by this job

Pension scheme

Holiday entitlement

Bank holidays

Christmas closure

Holiday purchase

Bonus scheme

Hybrid working

Online training

Cycle to work

Medicash & EAP

Monthly events

Job summary

HCB Solicitors Limited in the United Kingdom is seeking a capable legal assistant/secretary to support fee earners and manage client communications. You will handle queries from clients and solicitors, provide updates on matter progression, and open and close matters on the firm’s case management system in line with AML and quality standards.

You will supervise the drafting of basic correspondence and documents, prepare and submit bills, maintain calendars and directories, and support general

Qualifications

• Preferably previous work experience as legal assistant/secretary.
• Satisfactory knowledge of day-to-day operations of a legal office.
• Advanced computer literacy (Word, Excel, Outlook).
• Working knowledge of case management software.
• Proficiency in English.
• Excellent administrative and organisational skills.
• Ability to juggle multiple activities and work under pressure.
• Attention to detail.
• Excellent communication skills.

Responsibilities

• Dealing with queries raised by clients, solicitors and other involved parties.
• Provide client updates and monitor matter progression.
• Opening and closing matters on the case management system compliant with AML and quality standards and SRA regulations
• Supervised drafting of basic correspondence, forms and documents.
• Submitting/registering forms and legal documents Probate Registry, Certainty and HMRC
• Responsible for the organisation, safe custodian and release of Wills, Lasting Power of Attorney’s, Probates and other associated legal documents.
• Maintaining contact lists and calendars for fee earners
• Monitoring deadlines, manage appointments and diaries
• Searches and registering Wills with Certainty
• Preparing and submitting bills, payments and receipts, liaising with the finance team
• Preparing Estate Accounts on Excel
• Handling overflow client telephone calls
• Reception cover
• Preparing and taking the banking and post
• General administrative tasks
• Other duties as required to ensure the efficient running of the office

Skills

Excellent communication

Organisational skills

Attention to detail

English proficiency

Multitasking

Client management

Team support

AML awareness

Tools

Case management software

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

HCB Solicitors Limited in the United Kingdom is seeking a capable legal assistant/secretary to support fee earners and manage client communications. You will handle queries from clients and solicitors, provide updates on matter progression, and open and close matters on the firm’s case management system in line with AML and quality standards.

You will supervise the drafting of basic correspondence and documents, prepare and submit bills, maintain calendars and directories, and support general