Legal Administrator (Litigation)

Lightfoots Solicitors; Thame; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Birthday off

Enhanced annual leave

Enhanced pension scheme

Private medical insurance

Healthcare cash plan

24/7 GP service

Employee Assistance Programme

Job summary

Lightfoots Solicitors in Thame is seeking a Legal Administrator to join our Litigation team. You will provide essential administrative support to fee earners and paralegals, including audio typing, formatting, and preparing bundles for cases.

The role involves handling communications, maintaining case records, and ensuring compliance with procedures in a busy office environment. Monday to Friday, 9am–5.30pm, you will work across Thame offices with opportunities for professional development.

Qualifications

• Previous experience in a legal secretary, legal administrator, or similar administrative role preferred.
• Strong audio typing / dictation skills and fast, accurate typing speed.
• Excellent spelling, grammar, and document formatting ability.
• Good understanding of legal terminology and legal office procedures.
• Strong organisational skills and the ability to prioritise a busy workload.
• High level of attention to detail and accuracy.
• Professional communication skills, both written and verbal.
• Proficiency in Microsoft Office and legal case management systems.
• Ability to work independently, use initiative, and maintain confidentiality at all times

Responsibilities

• Preparing, formatting, and proofreading legal documents, letters, forms, and reports
• Audio typing and transcribing dictation from solicitors and other legal staff accurately and promptly
• Supporting the production of bundles, enclosures, and other case-related documentation
• Maintaining accurate records on our case management system
• Handling incoming calls, emails, and correspondence, and directing queries appropriately
• Maintaining confidentiality and ensuring sensitive information is handled securely
• Ensuring compliance with internal procedures and relevant legal or regulatory requirements
• Opening new files and closing files when a matter is complete
• Providing general administrative support to fee earners and the wider office team

Skills

Audio typing

Legal terminology

Documentation formatting

Organisational skills

Confidentiality

Written and verbal communication

Microsoft Office

Independent work

Case management systems

Tools

Legal case management systems

Job description

Lightfoots Solicitors has been at the heart of the community in Thame for 170 years. With six offices across Oxfordshire and Buckinghamshire, Lightfoots is proud of its unrivalled reputation of excellence for all of our services.

Wehave an exciting opportunity for a LegalAdministratorto join our friendlyLitigation team in Thame. You will be responsible for providing administrative support to the fee earners and paralegals in the department.

Key Responsibilities

• Preparing, formatting, and proofreading legal documents, letters, forms, and reports
• Audio typing and transcribing dictation from solicitors and other legal staff accurately and promptly.
• Supporting the production of bundles, enclosures, and other case-related documentation.
• Maintaining accurate records on our case management system
• Handling incoming calls, emails, and correspondence, and directing queries appropriately
• Maintaining confidentiality and ensuring sensitive information is handled securely.
• Ensuring compliance with internal procedures and relevant legal or regulatory requirements.
• Opening new files and closing files when a matter is complete
• Providing general administrative support to fee earners and the wider office team.

Skills and Experience

• Previous experience in a legal secretary, legal administrator, or similar administrative role preferred.
• Strong audio typing / dictation skills and fast, accurate typing speed.
• Excellent spelling, grammar, and document formatting ability.
• Good understanding of legal terminology and legal office procedures.
• Strong organisational skills and the ability to prioritise a busy workload.
• High level of attention to detail and accuracy.
• Professional communication skills, both written and verbal.
• Proficiency in Microsoft Office and legal case management systems.
• Ability to work independently, use initiative, and maintain confidentiality at all times

This is a full-time permanent position based in one of our Thame offices, Monday to Friday, 9am – 5.30pm.

Why join Lightfoots Solicitors?

At Lightfoots, our people are at the heart of everything we do. We are proud to offer a supportive, inclusive workplace where you can grow, thrive, and build a rewarding career.

We believe that great work starts with feeling valued, so we provide a wide range of benefits to support your health, wellbeing, family life, and professional development.

What we offer

Reward and recognition

• Your birthday off
• Enhanced annual leave, plus bank holidays
• Enhanced pension scheme

Health and wellbeing

• BUPA Private Medical Insurance
• Healthcare cash plan for everyday medical expenses for you and your dependants
• Access to a 24/7 GP service
• Employee Assistance Programme
• Company sick pay
• Free flu vaccinations
• Discounted gym memberships
• Wellbeing and awareness events throughout the year
• Qualified Mental Health First Aiders across the firm for confidential support

Support for you and your family

• The option to use your paid sickness entitlement if a dependant is unwell and needs your care
• Enhanced maternity, adoption, and paternity leave
• A range of family-friendly policies
• Generous discounts on legal services
• Significant learning and development opportunities
• Structured appraisal process
• Sponsored training and qualifications
• Networking opportunities
• Access to thousands of webinars and training activities

A sense of belonging

• Opportunities to get involved in our Charity, Wellbeing, and ESG Committees
• Firm-wide social events throughout the year, including informal socials, quiz nights, book club, and more

As a Disability Confident employer, we promote diversity and provide equal opportunities for all individuals. We prioritise inclusivity and ensure we have a supportive and accessible workplace for those with disabilities. If you require any adjustments to be able to attend an interview, please do let us know.

Recruitment decisions are made on fair and objective criteria.

Previous experience in a similar role preferred