Administrator - Mortgage Litigation

Lightfoots LLP; Thame; On-site; GBP 21,000 - 27,000; Full time

Benefits offered by this job

Private Medical Insurance

Healthcare cash plan

Enhanced pension scheme

Employee Assistance Programme

Job summary

Lightfoots Solicitors is seeking an Administrator to join its Mortgage Litigation team, providing essential administrative and legal support to Fee Earners. This office-based role in Thame involves managing your own caseload, compiling routine documents, filing court bundles, and handling client instructions with accuracy and efficiency.

You will work under a manager or solicitor, ensuring deadlines are met while maintaining high standards of organisation and communication.

Qualifications

• Previous experience in an administrative position.
• Experience in a professional services environment, or a regulated administrative role involving case or file handling to strict deadlines.

Responsibilities

• Open and maintain electronic case files, keeping them organised by actioning workflow entries and processing client instructions.
• Manage own allocation of files, referring all non-standard, complex or technical matters to a manager or solicitor as appropriate.
• Review Land Registry Office Copies.
• Prepare routine legal documents using templates from our case management system.
• Prepare, file and serve Court bundles.
• Support Fee Earners with day-to-day management of files.
• Prepare invoices and ensure all fees are accounted for.
• Process incoming correspondence, court notifications and client instructions through the case management system.

Skills

Written communication

Verbal communication

Proactive

Workload management

Attention to detail

Job description

Lightfoots Solicitors is seeking an Administrator to join its Mortgage Litigation team. This is an administrative role supporting the team's Fee Earners.

This is an office based position in Thame, Oxfordshire.

You’ll manage your own caseload of administrative tasks under the guidance of a manager and/or solicitor, providing comprehensive administrative and legal support to the team.

Responsibilities

• Open and maintain electronic case files, keeping them organised by actioning workflow entries and processing client instructions.
• Manage your own allocation of files, referring all non-standard, complex or technical matters to a manager or solicitor as appropriate.
• Review Land Registry Office Copies.
• Prepare routine legal documents using templates from our case management system.
• Prepare, file and serve Court bundles.
• Support Fee Earners with the day-to-day management of files.
• Prepare invoices and ensure all fees are accounted for.
• Process incoming correspondence, court notifications and client instructions through the case management system.

Experience

• Previous experience in an administrative position.

• Experience in a professional services environment, or alternatively a regulated administrative role involving case or file handling to strict deadlines.

Key Skills

• Solid written and verbal communication skills.
• Proactive, with the ability to handle a busy workload.
• Able to perform well under pressure and work to deadlines.
• A team player who embraces collaborative working.
• Strong attention to detail.

At Lightfoots, we welcome applications even if you do not meet every requirement. If this opportunity sounds like the right fit for you, we would love to hear from you.

Why join Lightfoots Solicitors?

At Lightfoots, our people are at the heart of everything we do. We are proud to offer a supportive, inclusive workplace where you can grow, thrive, and build a rewarding career.

We believe that great work starts with feeling valued, so we provide a wide range of benefits to support your health, wellbeing, family life, and professional development.

What we offer

Reward and recognition

• Competitive salary
• Your birthday off
• Enhanced annual leave, plus bank holidays
• Enhanced pension scheme

Health and wellbeing

• BUPA Private Medical Insurance
• Healthcare cash plan for everyday medical expenses for you and your dependants
• Access to a 24/7 GP service
• Employee Assistance Programme
• Company sick pay
• Free flu vaccinations
• Discounted gym memberships
• Wellbeing and awareness events throughout the year
• Qualified Mental Health First Aiders across the firm for confidential support

Support for you and your family

• The option to use your paid sickness entitlement if a dependant is unwell and needs your care
• Enhanced maternity, adoption, and paternity leave
• A range of family-friendly policies
• Generous discounts on legal services

Career development

• Significant learning and development opportunities
• Structured appraisal process
• Sponsored training and qualifications
• Networking opportunities
• Access to thousands of webinars and training activities

A sense of belonging

• Opportunities to get involved in our Charity, Wellbeing, and ESG Committees
• Firm-wide social events throughout the year, including informal socials, quiz nights, book club, and more

As a Disability Confident employer, we promote diversity and provide equal opportunities for all individuals. We prioritise inclusivity and ensure we have a supportive and accessible workplace for those with disabilities. If you require any adjustments to be able to attend an interview, please do let us know.

Recruitment decisions are made on fair and objective criteria.

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will be used by us and Cifas, and your data protection rights, can be found at Fair Processing Notices for Cifas