Legal Administrative Assistant - Litigation

Lightfoots Solicitors; Thame; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Birthday off

Enhanced annual leave

Enhanced pension scheme

Private medical insurance

Healthcare cash plan

24/7 GP service

Employee Assistance Programme

Job summary

Lightfoots Solicitors in Thame is seeking a Legal Administrator to join our Litigation team. You will provide essential administrative support to fee earners and paralegals, including audio typing, formatting, and preparing bundles for cases.

The role involves handling communications, maintaining case records, and ensuring compliance with procedures in a busy office environment. Monday to Friday, 9am–5.30pm, you will work across Thame offices with opportunities for professional development.

Qualifications

• Previous experience in a legal secretary, legal administrator, or similar administrative role preferred.
• Strong audio typing / dictation skills and fast, accurate typing speed.
• Excellent spelling, grammar, and document formatting ability.
• Good understanding of legal terminology and legal office procedures.
• Strong organisational skills and the ability to prioritise a busy workload.
• High level of attention to detail and accuracy.
• Professional communication skills, both written and verbal.
• Proficiency in Microsoft Office and legal case management systems.
• Ability to work independently, use initiative, and maintain confidentiality at all times

Responsibilities

• Preparing, formatting, and proofreading legal documents, letters, forms, and reports
• Audio typing and transcribing dictation from solicitors and other legal staff accurately and promptly
• Supporting the production of bundles, enclosures, and other case-related documentation
• Maintaining accurate records on our case management system
• Handling incoming calls, emails, and correspondence, and directing queries appropriately
• Maintaining confidentiality and ensuring sensitive information is handled securely
• Ensuring compliance with internal procedures and relevant legal or regulatory requirements
• Opening new files and closing files when a matter is complete
• Providing general administrative support to fee earners and the wider office team

Skills

Audio typing

Legal terminology

Documentation formatting

Organisational skills

Confidentiality

Written and verbal communication

Microsoft Office

Independent work

Case management systems

Tools

Legal case management systems

Job description

Lightfoots Solicitors in Thame is seeking a Legal Administrator to join our Litigation team. You will provide essential administrative support to fee earners and paralegals, including audio typing, formatting, and preparing bundles for cases.

The role involves handling communications, maintaining case records, and ensuring compliance with procedures in a busy office environment. Monday to Friday, 9am–5.30pm, you will work across Thame offices with opportunities for professional development.