Legal Administrator

Confidential; Marlborough; On-site; GBP 25,000 - 32,000; Full time

Job summary

Confidential Marlborough seeks an Administrator to support the busy legal team and maintain a professional, welcoming office environment.

You will handle general office tasks, file and data management, and assist fee earners with document preparation, while ensuring GDPR compliance and confidentiality.

Ideal candidates are detail-oriented, proactive and possess strong Microsoft Office skills and a collaborative approach.

Qualifications

• GCSE English and Mathematics or equivalent.

Responsibilities

• Provide general office support: answer calls, manage inboxes, schedule meetings and maintain calendars.
• File & data management: open/close client files and keep Practice Management System data accurate.
• Assist legal team with document prep, formatting and bundles.
• Ensure GDPR compliance and maintain client confidentiality in all activities.

Skills

Organisational skills

Time management

Attention to detail

Clear communication

Discretion and confidentiality

Multi-tasking

Client-facing experience

Education

GCSE English & Maths

Tools

Microsoft Office

Job description

Administrator

Location: Marlborough, Wiltshire

Salary: £25-32 K plus excellent benefits package

About the Opportunity

Our client is a prestigious specialist law firm based in Marlborough, recognised for its high professional standards, client-focused service and collaborative working environment.

They are seeking a capable and organised Administrator to support the smooth day-to-day running of the office and provide essential administrative assistance to the legal team.

This would suit someone with strong organisational skills, excellent attention to detail and a professional approach who enjoys working within a busy, client-facing environment.

Key Requirements

You will be an organised, accurate and proactive administrator with the ability to manage multiple priorities and provide dependable support across the office. You will ideally have:

• Minimum GCSE English and Mathematics, or equivalent
• Previous office administration experience, ideally within a legal, professional services or client-facing environment
• Strong organisational and time-management skills, with the ability to multi-task effectively
• Excellent attention to detail and confidence handling documents accurately
• Good working knowledge of Microsoft Office
• Ability to learn new systems quickly, including case management or practice management software
• Clear and professional written and verbal communication skills
• A discreet and confidential approach when handling sensitive client information
• Ability to remain calm under pressure and adapt to changing priorities
• A positive, approachable and collaborative working style

Role & Responsibilities

As the Administrator, you will provide practical support to the legal team while helping to maintain an efficient, professional and welcoming office environment. Your responsibilities will include:

General Office Support

• Answering telephone calls and managing general office inboxes
• Scheduling meetings and maintaining calendars
• Filing, scanning, photocopying and preparing standard correspondence
• Monitoring office supplies and liaising with external service providers
• Greeting clients and supporting office hospitality requirements

File & Data Management

• Opening and closing client files
• Maintaining accurate information within the firm's Practice Management System
• Ensuring records are handled in accordance with GDPR and confidentiality requirements
• Assisting with time recording and general file administration

Legal Team Assistance

• Supporting fee earners with document preparation, printing and formatting
• Preparing and organising bundles and other legal documentation
• Providing wider administrative assistance as required

Conduct & Compliance

• Handling all client and business information with complete confidentiality
• Following the firm's internal policies, procedures and professional standards
• Helping to maintain a consistently high level of client service

Why Join?

This is an excellent opportunity to join a highly regarded specialist law firm offering a professional, supportive and collaborative working environment.

You will play an important role in the smooth running of the office while gaining valuable experience within a respected legal practice.