Legal Administrator

Confidential; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

Confidential is seeking a highly organised Legal Support Assistant to join a Westminster City Council client team in London. You will support document management, financial administration and case management to ensure high-quality legal services.

Working closely with legal professionals, you will maintain records, handle governance processes and provide administrative support across the department to ensure timely service delivery for residents.

Qualifications

• Highly organised and detail-focused; professional and accurate in document handling.
• Experience as an administrator in a legal/public sector environment is advantageous.
• Ability to manage multiple tasks with strong governance and records-keeping responsibilities.

Responsibilities

• Document Management: prepare, collate and paginate docs for hearings, contracts and meetings.
• Financial Administration: raise POs, process invoices, manage expenditure and income records.

Skills

Document management

Financial administration

Case management

Administration

Governance support

Tools

Microsoft Office

Legal case management system

Job description

We are seeking a highly organised and detail-focused Legal Support Assistant for one of our local authority clients.

Rate advertsised on CV Library is Umbrella PAYE.

This is an excellent opportunity for an experienced administrator who enjoys working in a professional environment, managing a varied workload and supporting the delivery of high-quality legal services.

You will play a vital role in ensuring the smooth operation of the department through effective document management, financial administration, case management support and general business administration.

Working closely with legal professionals and colleagues across the organisation, you will help maintain accurate records, support governance processes and contribute to the effective delivery of services for Westminster's residents and stakeholders.

Key Responsibilities

• Document Management
• Prepare, collate and paginate documentation for hearings, contracts, agreements and meetings.
• Redact documents accurately and in accordance with relevant procedures.
• Maintain accurate filing systems and support the retrieval of legal documents and deeds.
• Signing and Sealing
• Prepare documents for signing and sealing in line with Council protocols.
• Maintain statutory and corporate registers accurately.
• Financial Administration
• Raise purchase orders and process invoices.
• Maintain expenditure and income records.
• Support billing and recharging processes and prepare associated reports.
• Liaise with suppliers and internal stakeholders to resolve payment queries.
• Case Management Support
• Enter and maintain records within the legal case management system.
• Support the archiving, retrieval and secure destruction of legal files in accordance with retention schedules and policies.
• Produce reports and management information from departmental systems.
• Manage incoming and outgoing post and shared mailboxes.
• Order stationery and undertake photocopying, scanning and document preparation.
• Organise meetings, take minutes and maintain accurate records.
• Respond professionally and promptly to internal and external enquiries.
• Provide planned and ad-hoc support for colleagues to ensure service continuity.