Legal Administrator

Coyles; Greater London; On-site; GBP 26,000 - 34,000; Full time

Job summary

Coyles is seeking a highly organised Legal Support Assistant to join a Westminster-based team. The role focuses on document management, case support and financial administration to ensure high-quality legal services for residents.

You will work closely with legal professionals, maintain accurate records, support governance processes and help deliver efficient services across the organisation.

Qualifications

• Experience in an administrator role or similar admin support position.
• Strong organisation and meticulous attention to detail.
• Familiarity with document management and case management systems.

Responsibilities

• Coordinate document management for hearings, contracts and meetings.
• Prepare, collate and paginate legal documents and related materials.
• Redact documents according to procedures and maintain filing systems.
• Support signing and sealing of documents per council protocols.
• Process invoices, raise purchase orders and support financial reporting.
• Enter and maintain records in the legal case management system.
• Assist with archiving, retention schedules and destruction of files.
• Produce management information and reports from departmental systems.
• Handle post and shared mailboxes, and organise meetings and minutes.

Skills

Document management

Governance support

Financial administration

Stakeholder liaison

Tools

Case management software

Job description

We are seeking a highly organised and detail-focused Legal Support Assistant for one of our local authority clients.

Rate advertsised on CV Library is Umbrella PAYE.

This is an excellent opportunity for an experienced administrator who enjoys working in a professional environment, managing a varied workload and supporting the delivery of high-quality legal services.

You will play a vital role in ensuring the smooth operation of the department through effective document management, financial administration, case management support and general business administration.

Working closely with legal professionals and colleagues across the organisation, you will help maintain accurate records, support governance processes and contribute to the effective delivery of services for Westminster's residents and stakeholders.

Key Responsibilities

• Document Management
• Prepare, collate and paginate documentation for hearings, contracts, agreements and meetings.
• Redact documents accurately and in accordance with relevant procedures.
• Maintain accurate filing systems and support the retrieval of legal documents and deeds.
• Signing and Sealing
• Prepare documents for signing and sealing in line with Council protocols.
• Maintain statutory and corporate registers accurately.
• Financial Administration
• Raise purchase orders and process invoices.
• Maintain expenditure and income records.
• Support billing and recharging processes and prepare associated reports.
• Liaise with suppliers and internal stakeholders to resolve payment queries.
• Case Management Support
• Enter and maintain records within the legal case management system.
• Support the archiving, retrieval and secure destruction of legal files in accordance with retention schedules and policies.
• Produce reports and management information from departmental systems.
• Manage incoming and outgoing post and shared mailboxes.
• Order stationery and undertake photocopying, scanning and document preparation.
• Organise meetings, take minutes and maintain accurate records.
• Respond professionally and promptly to internal and external enquiries.
• Provide planned and ad-hoc support for colleagues to ensure service continuity.