Legal Processing Assistant

Hatched Recruitment Group; Belfast City District; Hybrid; GBP 37,195,000 - 41,328,000; Full time

Job summary

Hatched Recruitment Group in Belfast is seeking a Legal Process Assistant to support Belfast City Council's Legal Services with archives, case management and title documentation.

The role offers a temporary ongoing assignment with a hybrid working pattern after a 4-week training period. Pay is £14.83 per hour, with 37 hours weekly and a schedule of 8:30am-4:30pm or 9:00am-5:00pm. Start date is 21 September 2026.

Qualifications

• At least 1 year of relevant experience in administration of legal documentation and case management systems
• Experience working with title documentation and property records
• Strong written and verbal communication skills
• Good IT skills with data input, locate and retrieve ability
• Ability to work independently to deadlines and as part of a team

Responsibilities

• Maintain secure storage and records for title deeds, leases, easements, wayleaves and contracts
• Input and update archive details on the legal case management system
• Process legal documents, open case files and administer non-contentious procedural work
• Maintain and update the Council's contract register and deeds schedules
• Liaise with internal/ external customers, Law Society library and storage providers
• Use online legal research systems such as LandWeb and LexisNexis
• Support archival/library research and compile statistics on archive usage

Skills

Legal administration

Legal case management

Title documentation

Communication skills

IT/data entry

Job description

Legal Process Assistant - Admin & Clerical

Belfast | Temporary | £14.83 per hour (weekly pay)

Hatched Recruitment Group is seeking a Legal Process Assistant to join Belfast City Council's Legal Services Section on a temporary ongoing assignment, starting 21 September 2026.

This is a great opportunity for someone with legal administration experience to support the maintenance of the Council's legal archives, case management systems and title documentation.

Pay & Hours

• Pay rate: £14.83 per hour
• Hours: 37 hours per week
• Working pattern: 8.30am-4.30pm or 9.00am-5.00pm. After a successful 4-week training period, this role moves to a hybrid pattern of 2 days remote and 3 days in the office
• Location: Adelaide Street, Belfast BT2 8GD

Key Responsibilities

• Maintaining secure storage and records for title deeds, lease agreements, easements, wayleaves and contracts
• Inputting and updating archive details on the legal case management system
• Processing legal documents, opening case files and administering non-contentious procedural work
• Maintaining and updating the Council's contract register and deeds schedules
• Liaising with internal and external customers, the Law Society library and commercial storage providers
• Using online legal research systems such as LandWeb and LexisNexis
• Supporting archival and library research for colleagues, and compiling statistical data on archive usage

What You'll Need

• At least 1 year's relevant experience in each of the following: administration of legal documentation and legal case management systems; working with title documentation and property records; and dealing with queries from internal and external customers
• Excellent written and verbal communication skills
• Strong IT skills, with the ability to input, locate and retrieve data accurately
• Good organisational and time-management skills, with the ability to work independently and to deadlines
• A team-focused, professional approach