Legal Administrative Assistant - Office & Facilities

Gibson, Dunn & Crutcher LLP; Greater London; Hybrid; GBP 26,000 - 36,000; Full time

Job summary

Gibson Dunn in London is seeking an Administrative Assistant to join the Administration department. The role provides support across the Operations and Facilities teams, helping the London office run smoothly day to day and across multiple sites during the planned office relocation.

Candidates should have at least three years of administrative office experience and strong MS Word, Outlook, Excel and PowerPoint skills.

Qualifications

• Familiarity with the demands of a law firm and the standard of service expected by partners and clients.
• A proactive, flexible approach, with a willingness to support colleagues and take on new tasks.
• Strong client service orientation and the ability to work with stakeholders at all levels.

Responsibilities

• Provide administrative support to the London Administration department, including the Operations and Facilities teams.
• Maintain accurate administrative files and records.
• Prepare reports, presentations and correspondence to a high standard.
• Coordinate office and social events, and assist with the logistics for team meetings.
• Support Facilities with office moves, floor plans, seating plans and maintenance requests.
• Keep office procedures, staff lists and telephone directories up to date.
• Coordinate new joiner logistics with IT, Facilities, Reception and Security including desks, equipment and building access.
• Capturing minutes or action items during team, operational or administrative meetings.
• Process vendor invoices for payment and assist with tracking budgets and expenditure.
• Act as an administrative contact for internal departments and external suppliers.
• Manage diaries, schedule meetings and arrange travel when required.
• Maintain the highest level of confidentiality for all client and firm information, both inside and outside the firm.
• Support health and safety administration and act as a fire marshal and first aider.
• Handle other administrative projects and duties as assigned.

Skills

Client service orientation

Strong organisational skills

Excellent communication

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Gibson Dunn in London is seeking an Administrative Assistant to join the Administration department. The role provides support across the Operations and Facilities teams, helping the London office run smoothly day to day and across multiple sites during the planned office relocation.

Candidates should have at least three years of administrative office experience and strong MS Word, Outlook, Excel and PowerPoint skills.