Executive Assistant to Partners – Legal Practice

Gibson, Dunn & Crutcher LLP; Greater London; Hybrid; GBP 28,000 - 40,000; Full time

Job summary

Gibson Dunn is seeking a proactive professional to provide comprehensive personal, administrative and operational support to dedicated partners and practice groups in London. You will anticipate needs, manage calendars, organise complex travel, prepare documents with meticulous accuracy and ensure confidentiality in all dealings.

The role requires strong interpersonal and communication skills, initiative, and the ability to multi-task in a dynamic environment while supporting multiple clients

Qualifications

• Years of legal secretarial experience
• Proficiency with Microsoft Office (Word, Excel, Outlook)
• Strong calendar, travel and event management
• Excellent communication and client service skills
• High level of confidentiality and professionalism

Responsibilities

• Anticipate partners’ needs and support their work to drive business forward
• Organise and prioritise workload to support practice groups and clients
• Manage practice group calendars, meetings and events
• Arrange complex travel plans and visa support
• Prepare and process expense reports and client billing
• Prepare and revise legal documents with editing and formatting
• Maintain client/matter intake processes including AML and conflicts checks
• Support client entertainment, business development and CRM activities
• Ensure time entry and billing compliance
• Foster professional relationships with peers, attorneys and clients

Skills

Legal secretarial experience

Microsoft Office proficiency

Calendar & travel management

Communication skills

Discretion & confidentiality

Tools

CMS

iManage

Adobe Acrobat

Job description

Gibson Dunn is seeking a proactive professional to provide comprehensive personal, administrative and operational support to dedicated partners and practice groups in London. You will anticipate needs, manage calendars, organise complex travel, prepare documents with meticulous accuracy and ensure confidentiality in all dealings.

The role requires strong interpersonal and communication skills, initiative, and the ability to multi-task in a dynamic environment while supporting multiple clients