Executive Assistant to Partners | Legal Practice Support

Gibson Dunn; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Gibson Dunn in London seeks a highly organised legal administrative assistant to provide comprehensive support to dedicated partners and practice groups. You will anticipate needs, manage complex calendars, arrange travel, handle billing coordination, and deliver high-quality documents with accuracy and discretion.

The role requires proactive, flexible, and discreet professionals who thrive in a dynamic environment and can communicate effectively with clients and attorneys across levels.

Qualifications

• Critical thinking; ability to exercise independent judgment with little direction.
• Ability to decide under pressure; resourceful and proactive.
• Willingness to assist and take initiative to complete tasks as needed.
• Able to communicate clearly with all levels; professional demeanor.
• Strong interpersonal skills; confidentiality and professionalism.
• Clear, concise writing; high attention to detail.
• Proactive, self-motivated; autonomous and collaborative.
• Knowledge of word processing, spreadsheets, presentations; CMS/iManage.
• Ability to juggle tasks, priorities and deadlines; adapt to changing needs.
• Flexible, able to work outside core hours for partners when required.

Responsibilities

• Anticipate partners’ needs and support their work to drive business forward.
• Organise and prioritise workload to meet firm and client goals.
• Act as focal point; manage information flow for the practice group.
• Coordinate calendars, meetings, venues, AV, catering and travel.
• Prepare expense reports and support client billing with Accounts.
• Prepare and format documents with heavy edits and track changes.
• Assist with client entertainment, events and marketing materials.
• Manage intake for new matters including AML checks; ensure timely openings.

Skills

Critical thinking

Independent judgment

Initiative

Communication skills

Interpersonal skills

Attention to detail

Proactivity

Self-motivation

Adaptability

Education

College diploma

Tools

CMS

iManage

Microsoft Office

Job description

Gibson Dunn in London seeks a highly organised legal administrative assistant to provide comprehensive support to dedicated partners and practice groups. You will anticipate needs, manage complex calendars, arrange travel, handle billing coordination, and deliver high-quality documents with accuracy and discretion.

The role requires proactive, flexible, and discreet professionals who thrive in a dynamic environment and can communicate effectively with clients and attorneys across levels.