Learning Environment Co-ordinator

Isle of Wight NHS Trust; Sunderland; On-site; GBP 25,000 - 35,000; Full time

Job summary

Isle of Wight NHS Trust is seeking a Learning Environment Coordinator to coordinate learner placements, support the quality of learning environments, and provide administrative support to learners, educators and placement teams.

The role involves travel between sites within the partnership with Portsmouth Hospitals University NHS Trust and requires strong data management and stakeholder engagement skills to ensure safe and effective learning experiences.

Qualifications

• Experience in professional/educational healthcare or administrative settings.
• Experience delivering training, presentations or educational activities.
• Experience maintaining datasets, records and producing routine reports.
• Experience guiding others through demonstrations or educational activities.

Responsibilities

• Learner placement coordination: manage day-to-day placement activity and capacity data.
• Learning environment quality and assurance: support audits, action plans and quality standards.
• Learner and educator support: act as first contact, provide information and organize inductions.
• Information management and reporting: maintain records, generate reports and ensure information governance.

Skills

Learner placement coordination

Quality assurance

Data management

Microsoft Office

Communication

Stakeholder engagement

Education

Level 4 or Level 5 qualification in Business Administration, Education, Learning and Development, or related subject

Tools

Microsoft Office Suite

Job description

This vacancy is open to employees of Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust only.

Full time hours: 37.5 per week

Permanent Contract

Main duties of the job

The main duties of the Learning Environment Coordinator are to coordinate learner placements, support the quality of learning environments, and provide administrative and practical support to learners, educators, and placement teams.

About us

Working as a partnership, both Isle of Wight NHS Trust and Portsmouth Hospitals University NHS Trust have a shared vision for excellence in care for our patients and communities; with a set of strategic aims underpinning how we will achieve this.

The single corporate service is delivered across both organisations. You may be based at either IWT or PHU and individuals may be required to undertake business travel between sites. For leaders managing staff across multi-site locations, you will need to be visible and provide in person leadership. The arrangements and frequency will be agreed locally.

The Learning Environment Team is responsible for coordinating learner placements, supporting the quality and safety of practice learning environments, and enhancing the learner experience. The team works collaboratively with education partners and clinical services to develop the healthcare workforce and ensure high standards of practice learning across the organisation.

Job responsibilities

Learner placement co-ordination

• Coordinate day-to-day learner placement activity.
• Maintain accurate information on placement capacity, allocations, utilisation and quality checks.
• Liaise with universities, colleges, training providers and internal departments regarding placements.
• Monitor placement arrangements and elevate issues or exceptions as required.

Learning environment quality and assurance

• Support audits, evaluations and quality improvement activities.
• Maintain action plans and trackers arising from placement reviews.
• Monitor learner feedback and identify themes for improvement.
• Support implementation of the Safe Learning Environment Charter and other educational quality standards.
• Escalate concerns relating to learner safety, placement quality or learning environments.

Learner and educator support

• Act as a first point of contact for routine learner placement enquiries.
• Provide information, guidance and signposting to learners, Practice Supervisors, Practice Assessors and Practice Educators.
• Organise and support learner inductions, workshops, education sessions and awareness events.
• Promote a positive, inclusive and supportive learning culture.

Information management and reporting

• Maintain accurate placement records, databases and reporting systems.
• Produce reports, presentations, summaries, briefings and management information.
• Monitor data quality and ensure compliance with information governance requirements.
• Collect, check and summarise learner feedback and other educational data.

Partnership and stakeholder working

• Build effective relationships with learners, clinical teams, managers and education partners.
• Work collaboratively with higher education institutions, further education providers and training organisations.
• Attend meetings, provide updates and record actions.

Service improvement and projects

• Support Trust-wide education, workforce and quality improvement initiatives.
• Contribute to audits, surveys and evaluations.
• Identify opportunities to improve placement processes and learner experience.
• Share examples of good practice and support educational projects.

For additional information, please see attached Job Description.

Person Specification

Experience

• Experience of working within a professional, educational, healthcare or administrative environment.
• Experience of supporting the delivery of training, presentations or educational activities within a workplace setting.
• Experience of maintaining datasets, records and producing routine reports or presentations.
• Experience of supporting others through guidance, demonstrations, presentations or educational activities.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook and Teams.
• Knowledge of data management, reporting processes and record keeping.
• Good numerical, analytical and problem-solving skills.
• Strong organisational, planning and prioritisation skills, with the ability to manage a varied workload and meet deadlines.
• Good written and verbal communication skills and the ability to build effective stakeholder relationships.
• Understanding of confidentiality, information governance, equality, diversity and inclusion requirements.
• Experience of using learner placement, workforce, training or education management systems.
• Experience of working with Higher Education Institutions, Further Education providers or training organisations.
• Experience of working within the NHS, healthcare, education or wider public sector.
• Experience of supporting learners, students or apprentices.
• Experience of contributing to quality improvement, service development or project-based activities
• Knowledge of higher and further education programmes and learner pathways.
• Understanding of learner placement processes, quality assurance requirements and learning environments.
• Knowledge of NHS education, workforce development or learner support processes.
• Knowledge and understanding of the Safe Learning Environment Charter.

Qualifications

• Level 4 or Level 5 qualification in Business Administration, Education, Learning and Development, or a related subject.