Learning & Development Project Executive Assistant

Blue Legal; United Kingdom; On-site; GBP 30,000 - 40,000; Full time

Job summary

Blue Legal is partnering with a leading organisation to recruit an Executive Associate / Learning & Development Project Associate. The role coordinates, administers and supports the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director.

This fast-paced position requires strong organisation, attention to detail and excellent communication skills, with the ability to manage multiple

Qualifications

• Highly organised with strong administrative and coordination experience.
• Excellent communication skills with confidence liaising with clients and stakeholders.
• Proactive, detail-oriented and adaptable, able to support operational delivery and property administration.

Responsibilities

• Coordinate and schedule meetings, virtual conferences and one-to-one sessions with client project managers and assistants.
• Manage invitations, collate responses and follow up to ensure attendance and engagement.
• Liaise with consultants, actors and external suppliers to prepare materials and complete pre-session actions.
• Coordinate event technology with internal teams and client facilities contacts, including testing (Zoom and Teams) prior to delivery.
• Organise and support delivery of virtual meetings, in-person conferences and workshops.
• Oversee sessions on the day to ensure smooth execution from start to finish.
• Prepare contracts, invoices and supporting documents, ensuring agreements are in place prior to commencement and following up on payments.

Skills

Organisational skills

Communication skills

Coordination

Attention to detail

Job description

Blue Legal is partnering with a leading organisation to recruit an Executive Associate / Learning & Development Project Associate. The role coordinates, administers and supports the delivery of training, coaching and consulting sessions for external clients, alongside providing operational and property management support to the Managing Director.

This fast-paced position requires strong organisation, attention to detail and excellent communication skills, with the ability to manage multiple