Early Careers Coordinator

Searchability NS&D; Stevenage; Hybrid; GBP 25,000 - 34,000; Full time

Job summary

Searchability NS&D is seeking an organised Early Careers Coordinator in Stevenage. This hybrid role requires 3–4 days on-site and SC clearance eligibility.

You will manage end-to-end recruitment and onboarding for apprentices, coordinating with HR, education providers and programme managers to deliver a smooth journey for participants. You will support induction weeks, assessment centres and budget logistics, while maintaining documentation, headcount reports and monthly updates.

Qualifications

• Experience in recruitment coordination, onboarding, HR administration, apprenticeship programmes or a similar administrative role.
• Strong organisational skills, with the ability to manage multiple activities, trackers and deadlines simultaneously.
• Excellent communication and stakeholder management skills, with the confidence to liaise with managers, HR teams, recruitment colleagues and external education providers.
• Experience maintaining accurate records, preparing reports and managing confidential documentation.
• Good IT skills, including spreadsheets, shared drives, reporting tools and document management systems.
• Experience coordinating meetings, inductions, assessment centres or corporate events.
• A proactive, customer-focused approach to supporting apprentices and internal stakeholders.

Responsibilities

• Maintaining recruitment and onboarding trackers, coordinating job requisitions and supporting recruitment reporting.
• Managing apprentice onboarding activities, including security clearance forms, IT requests and essential documentation.
• Liaising with colleges and universities to coordinate applications, verify qualifications and arrange onboarding meetings.
• Supporting induction weeks, organising Welcome Days and coordinating rooms, guest speakers and induction materials.
• Managing the apprentice buddy system and providing ongoing support to apprentices throughout their programmes.
• Coordinating assessment centre logistics, ensuring documentation and arrangements are in place for interviewers and assessors.

Skills

Recruitment coordination

Onboarding administration

HR administration

Apprenticeship programmes

Stakeholder management

Organisational skills

Communication

Documentation control

Tools

Spreadsheets

Shared drives

Reporting tools

Job description

• Hybrid working: 3–4 days per week on-site in Stevenage
• SC clearance eligibility required
• Experience in recruitment coordination, onboarding, HR administration and early careers programmes highly desirable

ABOUT THE CLIENT

Our client operates within a highly technical engineering environment, investing in the development of future talent through apprenticeship and early careers programmes. They are looking for an organised and proactive Early Careers Coordinator to support recruitment, onboarding, stakeholder engagement and programme delivery, helping ensure apprentices receive a smooth and positive experience throughout their journey.

THE EARLY CAREERS COORDINATOR ROLE

As an Early Careers Coordinator, you will manage and support the end-to-end recruitment and onboarding process for apprentices, ensuring all administrative, logistical and operational activities run smoothly. Working closely with HR teams, recruitment colleagues, apprenticeship programme managers, education providers and business stakeholders, you will help deliver an effective early careers strategy.

Key responsibilities will include:

• Maintaining recruitment and onboarding trackers, coordinating job requisitions and supporting recruitment reporting.
• Managing apprentice onboarding activities, including security clearance forms, IT requests and essential documentation.
• Liaising with colleges and universities to coordinate applications, verify qualifications and arrange onboarding meetings.
• Supporting induction weeks, organising Welcome Days and coordinating rooms, guest speakers and induction materials.
• Managing the apprentice buddy system and providing ongoing support to apprentices throughout their programmes.
• Coordinating assessment centre logistics, ensuring documentation and arrangements are in place for interviewers and assessors.
• Administering the government Digital Apprenticeship Service (DAS) platform and supporting Apprenticeship Levy management.
• Maintaining documentation relating to permanent apprentice positions, probation reviews, education provider reviews and salary changes.
• Organising key early careers events, including graduation ceremonies, Outward Bound activities and VIP visits.
• Maintaining Early Careers documentation, shared drives, headcount reports and monthly activity updates
• Supporting budget meetings, cost-code administration, visitor forms and external assessor arrangements.
• Providing administrative support for HR inductions, performance management and case management meetings, including minute-taking.
• Supporting workforce planning and future apprenticeship recruitment requirements in collaboration with business stakeholders.

EARLY CAREERS COORDINATOR ESSENTIAL SKILLS

• Experience in recruitment coordination, onboarding, HR administration, apprenticeship programmes or a similar administrative role.
• Strong organisational skills, with the ability to manage multiple activities, trackers and deadlines simultaneously.
• Excellent communication and stakeholder management skills, with the confidence to liaise with managers, HR teams, recruitment colleagues and external education providers.
• Experience maintaining accurate records, preparing reports and managing confidential documentation.
• Good IT skills, including spreadsheets, shared drives, reporting tools and document management systems.
• Experience coordinating meetings, inductions, assessment centres or corporate events.
• Strong attention to detail and the ability to manage competing priorities.
• A proactive, customer-focused approach to supporting apprentices and internal stakeholders.
• Ability to work collaboratively across HR, recruitment and operational teams.