Lead, EASY System & Expenses - Data & Service Quality

Midlands Partnership NHS Foundation Trust; Stafford; Hybrid; GBP 32,000 - 45,000; Full time

Job summary

Midlands Partnership NHS Foundation Trust is seeking an Expenses & EASY System Team Leader to guide the team responsible for administering the EASY system and expenses services. The role focuses on system administration, access control, compliance, and continuous improvement across the organisation.

You will act as lead administrator for the EASY platform, overseeing forms, workflows, security, upgrades and testing while ensuring high data quality and governance.

Qualifications

• Educated to diploma level in administration or equivalent.
• Evidence of continuing professional development.
• Advanced IT or systems administration training.
• Professional qualification in administration, finance, payroll or information systems.
• EASY system and ESR training.

Responsibilities

• Lead, motivate and develop the Expenses & EASY System Team to provide a high‑quality, customer‑focussed service and meet performance targets.
• Act as lead administrator for the EASY platform: manage user access, system security, forms, workflows, upgrades, testing and developments.
• Oversee expenses processes: ensure policies, controls, audit and regulatory compliance are met, and maintain documentation.
• Produce and analyse MI, performance metrics and compliance reports for operational management and service improvements.
• Collaborate with Payroll, Finance, HR, Digital Services and external suppliers to resolve issues and enhance system functionality.
• Drive data quality, process reviews and continuous improvement through automation and digital solutions.
• Provide specialist advice, training and guidance to system users, promoting best practice across the organisation.
• Ensure audit records and procedures are maintained for internal and external reviews.

Skills

IT & systems administration

Organisational skills

Prioritising workloads

Attention to detail

Team collaboration

Education

Diploma level in administration or equivalent

Professional development evidence

Advanced IT or systems administration training

Admin/finance/payroll/info systems qualification

EASY system & ESR training

Tools

EASY system

ESR

Job description

Midlands Partnership NHS Foundation Trust is seeking an Expenses & EASY System Team Leader to guide the team responsible for administering the EASY system and expenses services. The role focuses on system administration, access control, compliance, and continuous improvement across the organisation.

You will act as lead administrator for the EASY platform, overseeing forms, workflows, security, upgrades and testing while ensuring high data quality and governance.