Lead Document Controller

JR United Kingdom; Birmingham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading building services company in Birmingham is seeking a Site Administrator to manage site administration duties and support project management teams. The successful candidate will coordinate Document Controllers, maintain project documentation, and ensure compliance with company policies. This role requires excellent organisational and communication skills, with opportunities for professional development and growth within a dynamic and innovative organisation.

Benefits

Professional Development support

Employee Assistance Program

Health and Wellness programs

Qualifications

• Previous experience in a similar on-site administration role.
• Proficiency in Microsoft Office 365.
• Ability to work in a busy environment and excellent organisational skills.

Responsibilities

• Manage site administration duties and support the management team.
• Coordinate Document Controllers and maintain project information.
• Ensure compliance with company policies and ISO accreditations.

Skills

Organisational skills

Written communication

Rapport building

Tools

Microsoft Office 365

Job description

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Operating for over 45 years, this building services company provides complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to installation and ongoing maintenance of facilities, their valued and highly skilled workforce provides clients with efficient, reliable, and best-in-class service.

A Deloitte Best Managed Company Award winner for eight years running, the company prides itself on being a full building services solutions provider and has successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage a team of Site/Document Controllers
• Contribute to the set up, implementation and development of the common data environment (CDE)
• Allocate projects to Document Controllers
• Conduct training for Site Operatives / Project team
• Carry out Internal Audits on Projects
• Resolve queries related to documents
• Coordinate project folders using SharePoint System
• Manage and control all project information received using appropriate software and client portals
• Assist with site set up and wider responsibilities under the Project Management System
• Co-ordinate meetings, the collation of reports and the follow-up of actions
• Create and maintain a robust filing and archive system
• Ensure full compliance with all company policies and ISO accreditations
• Maintain site records – Weekly Progress Reports
• Assist the Health and Safety team in audit processes and record safety documentation on SharePoint
• Liaise with main contractors and sub-contractors on the provision of documentation
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role
• Proficient in using Microsoft Office 365
• Excellent organisational skills and ability to work in a busy environment
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career, the company also offers the following:

• Professional Development support
• Employee Assistance Program
• Health and Wellness programs
• Travel around UK sites required; some travel to Ireland may be required