Lead Document Controller - CLOSED

JR United Kingdom; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A prominent building services company in Birmingham is seeking a Lead Document Controller. This full-time role involves overseeing site administration, managing a team, and ensuring compliance with project documentation. Ideal candidates will possess excellent organizational skills and experience in similar roles, with opportunities for professional development and travel across UK sites.

Benefits

Professional Development support

Employee Assistance Program

Health and Wellness programs

Qualifications

• Experience in document management and site administration.
• Ability to work in busy environments and build rapport.
• Excellent organizational and communication skills.

Responsibilities

• Co-ordinate all site administration duties and support management.
• Manage and train a team of Site/Document Controllers.
• Conduct audits and ensure compliance with company policies.

Skills

Organisational skills

Written communication skills

Communication skills

Education

Previous experience in an on-site administration role

Tools

Microsoft Office 365

Job description

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Lead Document Controller - CLOSED, birmingham

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Client:

TGS International Group

Location:

birmingham, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

5

Posted:

26.06.2025

Expiry Date:

10.08.2025

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Job Description:

Lead Document Controller

Birmingham, UK

Full-time, Permanent

Operating for over 45 years, this building services company provides complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to installation and ongoing maintenance of facilities, their valued and highly skilled workforce provides clients with efficient, reliable, and best-in-class service.

A Deloitte Best Managed Company Award winner for eight years running, the company prides itself on being a full building services solutions provider and has successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage a team of Site/Document Controllers
• Contribute to the set up, implementation and development of the common data environment (CDE)
• Allocate projects to Document Controllers
• Conduct training for Site Operatives / Project team
• Carry out Internal Audits on Projects
• Resolve queries related to documents
• Coordinate project folders using SharePoint System
• Manage and control all project information received using appropriate software and client portals
• Assist with site set up and wider responsibilities under the Project Management System
• Co-ordinate meetings, the collation of reports and the follow-up of actions
• Create and maintain a robust filing and archive system
• Ensure full compliance with all company policies and ISO accreditations
• Maintain site records – Weekly Progress Reports
• Assist the Health and Safety team in audit processes and record safety documentation on SharePoint
• Liaise with main contractors and sub-contractors on the provision of documentation
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role
• Proficient in using Microsoft Office 365
• Excellent organisational skills and ability to work in a busy environment
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career, the company also offers the following:

• Professional Development support
• Employee Assistance Program
• Health and Wellness programs
• Travel around UK sites required; some travel to Ireland may be required