Lead Document Controller

TGS International Group; Birmingham; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction services provider seeks a Document Controller in Birmingham to manage site administration and document control tasks. Candidates should have strong organizational skills and experience within a similar on-site role. This full-time position entails team management and supporting compliance with ISO accreditations while ensuring efficient project execution.

Benefits

Professional Development support

Employee Assistance Program

Health and Wellness programs

Qualifications

• Previous experience within a similar, on-site, administration role required.
• Proficient in using Microsoft Office 365.
• Excellent written and communication skills.

Responsibilities

• Undertake and coordinate site administration duties on projects.
• Manage a team of Site/Document Controllers.
• Support project documentation management using SharePoint.

Skills

Organisational skills

Communication skills

Team building

Education

Experience in on-site administration

Tools

Microsoft Office 365

Job description

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TGS International Group provided pay range

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Base pay range

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Operating for over 45 years, this building services company provides complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy.

From design stage to installation and ongoing maintenance of facilities, their valued and highly skilled workforce provides clients with efficient, reliable, and best-in-class service.

A Deloitte Best Managed Company Award winner for eight years running, the company prides itself on being a full building services solutions provider and has successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.

Job Description

• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage a team of Site/Document Controllers
• Contribute to the set up, implementation and development of the common data environment (CDE)
• Allocate projects to Document Controllers
• Conduct training for Site Operatives / Project team
• Carry out Internal Audits on Projects
• Resolve queries related to documents
• Coordinate project folders using SharePoint System
• Manage and control all project information received using appropriate software and client portals
• Assist with site set up and wider responsibilities under the Project Management System
• Co-ordinate meetings, the collation of reports and the follow-up of actions
• Create and maintain a robust filing and archive system
• Ensure full compliance with all company policies and ISO accreditations
• Maintain site records – Weekly Progress Reports
• Assist the Health and Safety team in audit processes and record safety documentation on SharePoint
• Liaise with main contractors and sub-contractors on the provision of documentation
• Take an active role in setting up, implementing, managing and improving the document management process

Qualifications

• Previous experience within a similar, on-site, administration role
• Proficient in using Microsoft Office 365
• Excellent organisational skills and ability to work in a busy environment
• Excellent written and communication skills
• Ability to build rapport with the project team and wider professional team

Additional Information

Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation.

As well as being supported and encouraged to develop your career, the company also offers the following:

• Professional Development support
• Employee Assistance Program
• Health and Wellness programs
• Travel around UK sites required; some travel to Ireland may be required

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Management

• Industries

  Construction and Building Construction

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