Lead Document Controller

King and Moffatt; Wolverhampton; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading company in construction and project management is seeking a Site Administrator to provide comprehensive support in site management. The role includes training, coordinating document management processes, and maintaining compliance with company policies. Ideal candidates will have experience in site administration and proficiency in Microsoft Office 365. Join a dynamic organization that values diversity and professional development.

Benefits

Competitive salary

Professional development support

Employee Assistance Program

Health and wellness programs

Travel across UK sites

Qualifications

• Experienced in an on-site administration role.
• Proficient in Microsoft Office 365.
• Strong organizational and communication skills.

Responsibilities

• Coordinate all site administration duties.
• Manage a team of Site/Document Controllers.
• Conduct training and assist with audits.

Skills

Organizational skills

Written communication skills

Verbal communication skills

Interpersonal skills

Education

Experience in a similar on-site administration role

Tools

Microsoft Office 365

Job description

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• Efficiently undertake and co-ordinate all site administration duties on a project, providing admin support to management.
• Manage a team of Site/Document Controllers.
• Contribute to the setup, implementation, and development of the common data environment (CDE).
• Allocate projects to Document Controllers.
• Conduct training for Site Operatives / Project team.
• Carry out internal audits on projects.
• Resolve queries related to documents.
• Manage K&M project SharePoint System – coordinate project folders.
• Manage and control all project information received using appropriate software and clients' portals.
• Assist with site setup and broader responsibilities under the Project Management System.
• Coordinate meetings, collate reports, and follow up on actions.
• Create and maintain a robust filing and archive system.
• Ensure full compliance with all company policies and ISO standards.
• Maintain site records, including Weekly Progress Reports.
• Assist the Health and Safety team with audits and record safety documentation on SharePoint.
• Liaise with main contractors and sub-contractors regarding document control and site administration.
• Participate actively in setting up, implementing, managing, and improving document management processes.

Qualifications

• Experience in a similar on-site administration role.
• Proficient in Microsoft Office 365.
• Excellent organizational skills and ability to work in a busy site environment.
• Strong written and verbal communication skills.
• Ability to build rapport with project teams and stakeholders.
• Full driver’s license.

Additional Information

We promote an inclusive and flexible culture to support our growth as a dynamic and innovative organization.

We offer:

• Competitive salary
• Professional development support
• Employee Assistance Program
• Health and wellness programs
• Travel across UK sites, with some travel to Ireland possible.

We are committed to diversity and inclusion, fostering a workplace where everyone feels valued and respected, regardless of background or identity. We believe that embracing diversity drives innovation and success, enriching our community and organization.