Lead Contract Support

Jll; City of Westminster; On-site; GBP 30,000 - 45,000; Full time

Job summary

JLL in the United Kingdom seeks a Lead Contract Support to manage end-to-end contract administration and compliance for Work Dynamics accounts. You will coordinate with clients, vendors and internal teams to ensure contracts are executed accurately, financially sound and delivered to service levels.

Key duties include reviewing PPM compliance, building quotes, raising POs, monitoring invoices and maintaining precise work order records while driving continuous improvement in processes and

Qualifications

• Experience in contract administration, facilities management, or professional services environment preferred.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and customer service skills.

Responsibilities

• Review compliance paperwork from Planned Preventative Maintenance (PPM) programs and raise child work orders for remedial works.
• Build customer quotes using contract templates, obtain Lead approval, and submit to customers for sign-off.
• Manage quote tracker, chase expiring quotes, and coordinate rejected quotes with LCS.
• Build applications for billing when work orders are ready to invoice, following CDM/Lead instructions.
• Raise and manage annual purchase orders at contract year commencement.
• Reactive and remedial PPM purchase order uplifts as required; chase vendors for outstanding invoices and ensure timely payment processing.

Skills

Contract administration

Stakeholder management

Attention to detail

Multitask & prioritization

Communication skills

Tools

MS Office suite

Client management systems

Contract management platforms

Job description

The Lead Contract Support professional manages end-to-end contract administration and compliance activities for JLL's Work Dynamics accounts. You'll coordinate between clients, vendors, and internal teams to ensure seamless contract execution, financial accuracy, and service delivery excellence. This role combines technical contract knowledge with proactive stakeholder management to support optimal client outcomes.

Key Responsibilities

Contract & Compliance Management Review compliance paperwork from Planned Preventative Maintenance (PPM) programs and raise child work orders for remedial works. Build customer quotes using contract templates, obtain Lead approval, and submit to customers for sign-off. Manage quote tracker, chase expiring quotes, and coordinate rejected quotes with LCS. Build applications for billing when work orders are ready to invoice, following CDM/Lead instructions. Raise and manage annual purchase orders at contract year commencement.

Financial Coordination Process

reactive and remedial PPM purchase order uplifts as required. Chase vendors for outstanding invoices and ensure timely payment processing. Monitor contract financial performance and maintain accurate financial documentation.

Stakeholder Communication

Manage contract inbox by responding to emails and actioning requests promptly. Maintain open communication with engineers through proactive outbound calls to ensure service levels meet SLAs. Coordinate with customers, vendors, and internal teams to resolve issues and meet contractual obligations. Update client systems compliantly and maintain comprehensive work order records.

Process Excellence

Work with a right-first-time philosophy aligned with JLL policies and procedures. Take ownership of work orders from initiation through resolution. Proactively monitor, chase, and close all assigned work. Handle and elevate complaints appropriately within company processes. Identify inefficiencies and engage concerns while working within authority limits.

Team Leadership & Development

Act as role model when upskilling new team members. Complete 121 documentation and deliver against agreed KPIs. Participate in coaching sessions to enhance performance. Maintain confidentiality of sensitive information.

Technical Skills

Proficient in MS Office suite (Word, Excel, PowerPoint, Outlook). Experience working with client management systems and contract management platforms. Strong attention to detail with ability to maintain accurate records and trackers.

Professional Competencies

Excellent interpersonal and customer service skills with ability to communicate professionally across all stakeholder levels. Proven ability to multitask, prioritize workload, and make effective decisions quickly. Adaptable and flexible approach to changing work requirements and priorities. Ability to remain calm and control emotions when handling conflict or challenging situations. Experience in contract administration, facilities management, or professional services environment preferred.

Behavioral Attributes

Proactive problem-solver who takes ownership and drives resolution. Strong organizational skills with ability to work independently. Commitment to continuous improvement and professional development. Team player who collaborates effectively across functions.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

About JLL

Jones Lang LaSalle (JLL) is a leading global professional services firm specializing in real estate and investment management. Our Work Dynamics division delivers comprehensive workplace management solutions that optimize facility operations, enhance workplace experiences, and drive value for our clients across their property portfolios., Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.