LDS7989- Safeguarding Clerical Officer

West Yorkshire Police; Leeds; Hybrid; GBP 21,000 - 26,000; Full time

Job summary

West Yorkshire Police is recruiting for a Safeguarding Clerical Officer – Grade 4 to join the Leeds MASH team at Merrion House. The role involves preparing detailed police reports from Niche, Corvus, PND and PNC, sharing them with external agencies and attending multi‑agency safeguarding conferences.

The post is full-time and based in Leeds with potential future relocations within the city. It offers clerical duties, information management, risk assessments for vulnerable victims, and liaison

Qualifications

• Administrative, analytical and research support experience.
• Ability to produce detailed and comprehensive police reports.
• Experience updating computer systems and coordinating information.
• Experience liaising with external agencies on safeguarding matters.

Responsibilities

• Lead by example and uphold Police Code of Ethics and governing values.
• Provide administrative, analytical and research support to the unit.
• Research and collate information to produce required reports (Case Conferences, Court Orders, Probation checks).
• Coordinate attendance of officers at Case Conferences and multi-agency meetings.
• Distribute documents to Divisional Officers and ensure appropriate action is taken.
• Evaluate domestic abuse incidents and undertake risk assessments for vulnerable victims.
• Screen calls, take messages and relay information for progress updates.
• Liaise with statutory and voluntary agencies on safeguarding issues as per guidelines.
• Provide advice and assistance to victims and monitor bail details as needed.

Skills

Administrative skills

Report writing

Analytical thinking

Research skills

Communication

Tools

Niche

Corvus

PND

PNC

Job description

MULTI AGENCY SAFEGUARDING HUB (MASH) Safeguarding Clerical Officer – Grade 4 Location: This role is currently designated as a fixed-location post under the Agile Working Policy. The primary working location for this role will continue to be Merrion House, Leeds City Centre. In the future, there may also be a requirement to carry out some duties from an alternative location within Leeds. The details and timing of this change are still being developed, as they are dependent on wider estate capacity and availability.

Shift Patterns: Monday to Friday, 0800–1600 hrs (flexible on agreement).

Number of posts: 1 × Full time, permanent post.

Applications are invited to join the clerical team within Leeds MASH based at Merrion House, Centre, Leeds.

Leeds MASH is a busy team and a Partnership role. The successful candidate will develop partnership working skills and risk management abilities, and the primary duty is to provide detailed and comprehensive Police reports from a range of sources such as Niche, Corvus, PND and PNC. These reports are then shared with external agencies and dedicated Police Officers and Staff within MASH who will then attend a range of Child Protection Conferences. In addition to this, you will provide a variety of clerical support for officers and staff within the team and also respond to enquiries and referrals from external agencies.

Successful applicants would be required to:

1. Lead by example and behave in line with the Police Code of Ethics ensuring that the force values and behavioural expectations are clearly understood and considered by managers, officers and staff in their decision making and actions; reinforcing and influencing them through all interactions and processes.
2. To provide an administrative, analytical and research support role. Maintain and update all relevant computer systems.
3. To research/collate information and to produce reports as required, such as Case Conference, Court Orders, Probation requests, PND / PNC Checks etc. and when required co-ordinate the attendance of officers at Case Conferences, and other multi-agency meetings.
4. To compile and circulate relevant documents to Divisional Officers, ensuring information is effectively and properly distributed to ensure appropriate action is taken.
5. Evaluate/verify domestic abuse incidents and undertake risk assessments of vulnerable victims to establish the level of response required, seeking advice where necessary from the DV Co-ordinator.
6. To screen calls, take messages and relay information on behalf of the Unit to ensure efficient and effective communication is maintained on the progress of cases and in a Unit Officer’s absence, give advice to Police Officers, giving consideration to Disclosure legislation and the sensitivity of the case.
7. To liaise with statutory and voluntary agencies to highlight potential safeguarding issues, in accordance with Force Guidelines relating to referring incidents to appropriate partner agencies.
8. To offer advice, support and assistance to victims, including monitoring bail details in relation to offenders, and acting upon information received to ensure victims’ needs are met, thus continuing to offer help/support and assistance.
9. Undertake any other work as directed including working at different locations in order to provide business continuity and to enable the Unit as a whole to fulfil force-wide needs.

Undertake any other work as directed including working at different locations in order to provide business continuity and to enable the Unit as a whole to fulfil force-wide needs.

This is a Monday to Friday role, working hours between 0800 x 16.00 hours per week. For further information please contact DS Ashley Poddington or DS Katie Armitage by email.

Please note for internal application: If this role is a higher grade than your current role you MUST have an overall PDR rating of Successful Performer or above. Those with a PDR rating of Needs Improvement can apply for roles of the same or lower grade, those rated as Unacceptable are not eligible to apply for any role.

The application process will close at 23:55 hours on 30th September 2026.

West Yorkshire Police is committed to improving the diversity of its workforce to better reflect the diverse communities we serve. We welcome applications from all minority groups and individuals who identify with one or more of the protected characteristics as defined by the Equality Act 2010.

Applicants should be aware that it is not always possible to carry out adequate vetting checks on persons who have not been resident within the UK for the last five years. Therefore, where this applies, applicants may be refused because it was not possible to vet them to the appropriate standard.