Junior Personal Assistant - Givenchy Studio - London

GIVENCHY; Greater London; On-site; GBP 42,000 - 65,000; Full time

Job summary

GIVENCHY in London seeks a discreet Personal Assistant to support Senior Management, handling schedules, correspondence, and personal tasks with meticulous attention to detail.

You will manage complex calendars, coordinate domestic and international travel, and maintain organized records while liaising with external contacts in a professional manner.

Qualifications

• 1-3 years of proven experience in a high-trust personal assistant or similar role.
• Excellent organisational skills and meticulous attention to detail.
• Strong written and verbal communication in English.
• A background in English at A-Level or degree level is advantageous.
• Proficient in Microsoft Office Suite and calendar management systems.
• Highly discreet, professional handling of sensitive information.
• Proactive, resourceful, and able to anticipate needs.
• Calm under pressure and able to prioritise in a fast-paced environment.

Responsibilities

• Provide confidential personal assistance to Senior Management with discretion and efficiency.
• Handle personal correspondence, including email management, drafting letters, and liaising with external contacts.
• Support day-to-day personal administration and ad hoc requests with sound judgment.
• Coordinate across personal and family matters to create order and continuity.

Skills

Discretion

Calendar management

MS Office

English proficiency

Communication skills

Organization

Education

English: A-Level or degree

Tools

Calendar applications

Document drafting tools

Job description

Job Position

To provide confidential administrative assistance to our Senior Management, focusing on personal, family, and organisational support.

General

• Provide high-level personal assistance with discretion, efficiency, and close attention to detail.
• Handle personal correspondence, including email management, drafting letters, and liaising with external contacts in a polished and professional manner.
• Support with day-to-day personal administration and ad hoc requests, exercising sound judgement and discretion at all times.
• Act as a trusted point of coordination across personal and family matters, helping to create order and continuity in a fast-moving environment.

Family & Personal Coordination

• Oversee personal and family scheduling, including school-related administration, activities, appointments, and wider logistics.
• Support the smooth running of day-to-day personal family administration with sensitivity and discretion.
• Anticipate practical needs for the Principal and family, taking ownership of tasks to reduce day-to-day pressure.

Organisation & Schedule

• Manage complex and ever-changing calendars, scheduling appointments, meetings, and engagements with accuracy and efficiency.
• Coordinate domestic and international travel arrangements, including flights, accommodation, ground transportation, and detailed itinerary preparation.
• Maintain accurate and highly organised records, filing systems, and important personal documentation.
• Ensure all follow-ups, deadlines, and commitments are tracked and managed effectively.
• Provide flexible support outside standard working hours where required.

Profile

1-3 years of proven experience as a Personal Assistant or in a similar high-trust support role is essential.

Exceptional organisational skills and meticulous attention to detail.

Strong written and verbal communication skills, with excellent command of English.

A strong academic background in English, including English at A-Level or degree level, would be advantageous.

Proficient in Microsoft Office Suite and calendar management systems.

Highly discreet, professional, and confident handling sensitive personal information.

Proactive, resourceful, and able to anticipate needs and solve problems independently.

Calm under pressure, with the ability to prioritise effectively in a fast-paced environment.

Flexible and adaptable, with a willingness to support outside standard working hours when needed.

A background in fashion is not required; candidates from other sectors with relevant experience are equally of interest,