Executive Personal Assistant

Nicholas Oakwell Couture; Greater London; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

Competitive salary (£45,000)

24 days holiday + UK Bank Holidays

Birthday off

Team socials

Auto-enrolment pension

Job summary

Nicholas Oakwell Couture in London is seeking an Executive and Personal Assistant to support the Founder across fashion and hospitality ventures. You will act as gatekeeper, coordinator, and right hand with discretion, logistical mastery, and a passion for the industry.

Responsibilities include calendar management, travel planning, expense reporting, correspondence, and liaison with stakeholders. This role is office-based near Old Street with a friendly team and growth opportunities.

Qualifications

• Minimum 2 years of experience as an Executive Assistant or similar role in fashion or hospitality.
• Based in London or surrounding area.

Responsibilities

• Manage complex calendars across time zones and arrange meetings.
• Prepare weekly expenses reports for Finance.
• Plan detailed travel itineraries including flights and accommodations.
• Draft and manage correspondence and meeting notes.
• Liaise with internal and external stakeholders including partners and press.
• Handle confidential information with discretion and professionalism.
• Assist with personal errands and household management.
• Oversee facilities, IT setup, visitors, and office supplies.
• Plan work and personal events from start to finish.

Skills

Strong organizational abilities

Ownership of day-to-day workload

Independent working

Problem-solving

Excellent English communication

Tools

Outlook

Word

Excel

PowerPoint

Job description

Job Description

The Role

A Founder & Creative Director at the helm of two companies with offices in UK, UAE and USA, one in the fashion industry, and one in the hospitality industry, is seeking an Executive and Personal Assistant.

The Executive & Personal Assistant will act as a trusted gatekeeper, coordinator, and right hand to the Founder. This role requires someone who thrives working with people, has a mix of professional polish, discretion, logistical mastery, and importantly, a genuine passion and understanding for the fashion and hospitality industry. Travel will be required to client presentations, fashion weeks and potential international office

Key Responsibilities

Executive Support:Manage complex calendars, appointments, and meetings across time zones; prioritising and adjusting as needed.

Expenses Management:Preparing weekly reports to share with the Finance Department.

Travel Coordination:Plan detailed travel itineraries (domestic and international), including flights, accommodations, logistics, and event preparation, along with visa requirements where necessary.

Communications Management:Draft, proof, and manage correspondence and meeting notes; filtering and prioritising inbound and outbound communication as needed.

Liaison Role:Serve as the point of contact between the Founder and internal/external stakeholders (press, partners, direct reports and teams).

Confidentiality:Handle sensitive information with discretion and professionalism.

Personal Coordination:Assist with personal errands and day to day support, appointments, and household management to ensure overall balance and efficiency.

Office Management:Managing facilities, suppliers, IT setup, visitors, post, stationary etc.

Event Planning:Both work and personal events, dealing with third parties accordingly from start to finish.

Who You Are

• Strong organizational abilities combined with keen attention to detail, effective time management, and a focus on achieving objectives.
• Ability to take ownership of day-to-day workload and projects while prioritizing demands from others and meeting deadlines.
• Proficient knowledge of MS Office applications (Outlook, Word, Excel, PowerPoint).
• Very good written and oral communication skills in English; other languages are a nice-to-have.
• At least 2 years of experience working as an Executive Assistant or in a comparable position in either fashion industry or hospitality industry.
• Proven ability to work independently as well as part of a team.
• Outstanding problem-solving skills and a proactive approach.
• Based in London or surrounding area.

Perks & Benefits

• Competitive salary (45,000).
• 24 days paid holiday + UK Bank Holidays.
• Your birthday off — because you deserve it!
• Team socials
• Auto-enrolment pension.

After 6-month probation:

• Private Health Insurance (optional).
• Season Ticket Loan (optional).
• Discretionary performance bonus.

Working Environment

• Monday to Friday, 9am – 6pm, however flexibility from time to time is required.
• Office based role, a 5-minute walk from Old Street Tube Station.