Junior PA

Office Angels; London; On-site; GBP 25,000 - 30,000; Full time

Job summary

An established industry player is looking for a Junior Personal Assistant to join their dynamic Investment Department in London. This role offers the chance to work closely with the Director of Investment & Development, providing essential administrative support to ensure smooth operations. You will be responsible for managing schedules, organizing meetings, and assisting with various tasks that contribute to the department's success. If you are a highly organized individual with strong multitasking abilities and a passion for supporting a team, this is an exciting opportunity to advance your career in a fast-paced environment.

Qualifications

• Strong organisational and multitasking abilities are essential.
• Excellent communication and problem-solving skills required.

Responsibilities

• Manage the Director's diary and schedule appointments.
• Provide comprehensive administrative support to the investment team.
• Assist in preparing marketing materials and managing listings.

Skills

Organisational skills

Planning skills

Multitasking

Problem-solving

Communication skills

Interpersonal skills

Research skills

Job description

Join Our Team as a Junior PA! *Advertised by OA West End

Are you a highly organised individual with a knack for multitasking and a passion for supporting a dynamic team? Our client is seeking a Junior Personal Assistant to join our Investment Department in London. This is an exciting opportunity to work closely with the Director of Investment & Development and play a vital role in ensuring the smooth operation of our department. If you thrive in a fast-paced environment and enjoy providing administrative support, we want to hear from you!

JOB TITLE: Junior PA

COMPANY: Property Development

CONTRACT: Permanent

SALARY: up to £30,000

The Role:
As a Junior PA, your primary responsibility will be to support the Director and ensure the investment department runs smoothly. You'll be the backbone of the team, helping with various administrative tasks and contributing to the success of our operations.

Principal Duties and Responsibilities:

1. Manage the Director's diary by booking and recording appointments
2. Schedule and record meetings in team diaries
3. Provide comprehensive administrative support during the sales process and research
4. Assist with raising fee accounts for the Director and team
5. Reconcile the Director's credit card expenses and process claims on their behalf
6. Organise access to properties for surveys, EPCs, plans, and viewings
7. Register the Director's interest for new properties/transactions with various agents
8. Prepare documents, emails, letters, and templates in line with company standards
9. Take meeting minutes, ensuring actions are agreed upon and followed up
10. Answer phone calls and pass messages to relevant team members
11. Monitor listings and updates on various databases, including Zoopla, OnTheMarket, Rightmove, and more
12. Update internal schedules and take notes at team meetings
13. Assist in preparing marketing materials and canvassing efforts
14. Review and regularly update department processes and procedures

Skills and Competencies:
To excel in this role, you should possess:

1. Strong organisational, planning, multitasking, and prioritising skills
2. Resourcefulness and excellent problem-solving abilities
3. Strong communication and interpersonal skills
4. A team-oriented mindset with the ability to work collaboratively
5. Initiative and proactiveness in task execution
6. Solid research skills