Junior PA

KMK Recruitment Limited; City Of London; In loco; GBP 50.000 - 70.000; Tempo pieno

Descrizione del lavoro

KMK Recruitment Limited is seeking an experienced PA Team Support to join a Global Retailer’s executive offices in London. You will provide essential support to the PA to the Chairman and the Group Chief People & Performance Officer (CPPO) and assist the Finance PA team.

You will manage diaries, coordinate international travel, organise events, prepare presentations, and liaise with HR, IT, and other departments while maintaining strict confidentiality.

Competenze

• Proven PA experience supporting senior leadership.
• Experience handling international travel and events.
• Strong organisational skills under pressure.
• Advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint) plus Teams, Adobe and DocuSign.
• Excellent communication and interpersonal abilities.
• Discreet with confidentiality.

Mansioni

• Manage diaries for senior executives and coordinate meetings and calls.
• Arrange international travel itineraries including flights, hotels, visas.
• Organise in-person and virtual events for varied group sizes.
• Coordinate with HR, IT and office management as needed.
• Prepare PowerPoint presentations and format documents.
• Submit CPPO expenses and assist with travel for non-execs.
• Support other senior PAs in the office.
• Act as a point of contact for internal and external stakeholders.
• Handle ad-hoc admin tasks with confidentiality.

Conoscenze

Diary management

Organisational skills

Interpersonal skills

Communication

Travel coordination

Event coordination

Administrative support

Strumenti

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Adobe

DocuSign

Descrizione del lavoro

About the Role

My client a Global Retailer is looking for an experienced and highly organised PA Team Support professional to join their busy executive offices. This role will provide essential support to the PA to the Chairman and Group Chief People & Performance Officer (CPPO), as well as the Finance PA team. You’ll play a key part in ensuring smooth operations, managing complex schedules, and supporting senior stakeholders.

Key Responsibilities

• Assist with diary management for senior executives, coordinating meetings, calls, and appointments.
• Arrange travel itineraries, including flights, hotels, visas, and medical requirements.
• Support the organisation of in-person and virtual events for small and large groups.
• Liaise with office management, HR, and IT departments as needed.
• Prepare PowerPoint presentations and assist with document formatting.
• Collate and submit expenses for the CPPO.
• Provide support for non-executive directors’ travel and requirements.
• Act as a point of contact for internal and external stakeholders.
• Assist other senior PAs within the Grosvenor Street office as required.
• Handle ad-hoc administrative tasks and ensure confidentiality at all times.

What We’re Looking For

• Proven experience completing PA tasks
• Comfortable dealing with Senior Leadership.
• Strong organisational skills and ability to manage multiple priorities under pressure.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiarity with Teams, Adobe, and DocuSign.
• Excellent interpersonal and communication skills.
• Ability to anticipate needs and work proactively.
• Professional, diplomatic, and approachable with a “can-do” attitude.
• Experience arranging international travel and events.

Why This Role?

• A fantastic opportunity to learn from experienced c-suite EA's
• Fantastic long term career opportunities.
• Opportunity to work in a prestigious London location.
• Join a collaborative and professional team environment.