Junior Office Manager

STRAT7; Greater London; On-site; GBP 28,000 - 36,000; Full time

Job summary

A vibrant London-based company is seeking a Junior Office Manager to provide essential administrative support for efficient office operations. The ideal candidate will have strong communication skills and attention to detail, and will be responsible for greeting visitors, maintaining office supplies, scheduling meetings, and ensuring compliance with health and safety standards. This position offers a collaborative environment with opportunities for skill development and various employee perks, including a generous holiday policy and pension scheme.

Benefits

25 days holiday plus bank holidays

Contributory pension scheme (4%)

Health cash plan

Volunteering days

Life assurance scheme (4x salary)

Employee discounts

Summertime hours

Qualifications

• No prior office experience required, though any work experience in customer service or administration would be an advantage.

Responsibilities

• Provide vital administrative support for office efficiency.
• Meet and greet visitors, ensuring a professional reception.
• Maintain office supplies and support staff with administrative tasks.
• Organise and schedule meetings for the team.
• Ensure compliance with health and safety regulations.
• Manage office onboarding for new employees.

Skills

Excellent written and verbal communication skills

Strong attention to detail and organisational ability

Basic IT skills (Microsoft Office: Word, Excel, Outlook, SharePoint)

Ability to work as part of a team

Friendly, polite, and professional manner

Willingness to learn and take on new tasks

Job description

We are seeking a motivated and enthusiastic Junior Office Manager to join our team. This is an excellent opportunity for an individual at the beginning of their career who is eager to develop their skills within a professional office environment. The successful candidate will provide vital administrative support to ensure the smooth and efficient running of the office.

Key responsibilities

• Meet and greet visitors, clients and guests ensuring a professional and friendly reception.
• Maintain office supplies regarding deliveries, unpacking and restock as needed.
• Support staff with ad hoc administrative tasks and projects.
• Keep communal areas tidy and organised.
• Act as the main contact for the building maintenance team for the London office.
• Organise and schedule meetings and appointments as required for the STRAT7 Team; including invitations, social events, catering and refreshments as required.
• Ensure that health and safety procedures and necessary risk assessments, as required for compliance with UK regulations and standards, are maintained for the London office whilst conducting risk assessments, safety audits and ensuring appropriate measures are in place to mitigate risk as required.
• Managing the procurement of health and safety equipment such as first aid kits and fire extinguishers.
• Coordinate with the IT department on all team office equipment to report faults, damage and organise replacements and repairs as required.
• Responsible for providing orientation and office onboarding to new employees such as office induction, health & safety walk arounds, ID passes etc.
• Send relevant, informative but engaging office communications to ensure the Team are aware of any changes, upcoming events or requirements.
• Recording office expenditure and managing the budget.
• Manage the relationship with the building reception and post room tea, to ensure guests are booked in and collected and all parcels / deliveries are collected in a timely fashion.

Executive Board support (ad hoc)

• Scheduling appointments and organising diary entries
• Setting reminders for meetings, appointments and other important tasks
• Making travel and hotel arrangements
• Planning conferences, workshops, seminars and other events as required
• Ad-hoc administration support

Skills & Requirements

• Excellent written and verbal communication skills.
• Strong attention to detail and organisational ability.
• Basic IT skills (Microsoft Office : Word, Excel, Outlook. SharePoint).
• Ability to work as part of a team and take instruction.
• Friendly, polite, and professional manner.
• Willingness to learn and take on new tasks.

No prior office experience required, though any work experience in customer service or administration would be an advantage.

Working at STRAT7

STRAT7 working environment is focused on great work and mutual trust. It's a culture where you'll be challenged daily, collaborating with some of the industry's best minds. And because we build flexible teams for each project, you'll get to work with a diverse range of colleagues and project types.

We are offering

• Office based - with expected five days at our central London office
• 25 days holiday plus UK bank holidays (our office also shuts between Christmas and New Year)
• One additional holiday day per year after 2 years' service, up to a maximum of 5 extra days.
• Ability to buy up to 3 days holidays
• A contributory group personal pension scheme, to which we contribute 4% of Qualified Banded earnings to each team member's salary
• A Westfield Health cash plan
• 2 volunteering days per year
• Life assurance scheme at 4 x salary
• Employee Discounts
• Summertime hours

Recruitment process

The cycle typically comprehends two interviews

Disclosure

STRAT7 is an Equal Opportunity Employer and our employees are people with different strengths, experiences and backgrounds, who share a passion for research. Our commitment to inclusivity is not just about race and gender identity, but also age, disability status, sexual orientation, religion and many other parts of one's identity. All of our employee's points of view are key to our success, and inclusion is everyone's responsibility.