Junior Legal Secretary

Brook Street; Belfast; On-site; GBP 22,000 - 30,000; Full time

Job summary

An established industry player is seeking a Trainee Legal Secretary to join their Litigation department in Belfast. This role is pivotal in supporting fee earners with a variety of administrative tasks, from managing documentation to preparing legal documents for court. Ideal candidates will possess strong organizational and communication skills, with a year of experience in a similar role. Join a dynamic team where your contributions will directly impact the efficiency of legal processes and client satisfaction. If you're ready to take the next step in your legal career, this opportunity is perfect for you.

Benefits

Competitive salary

Benefits package

Monday to Friday working hours

Qualifications

• 1+ year experience in a legal role is essential.
• Strong organizational skills and ability to meet deadlines.
• Excellent communication skills and ability to follow directions.

Responsibilities

• Manage documentation and assist fee earners with daily tasks.
• Prepare legal documents and assist with billing.
• Research and summarize legal information as required.

Skills

Organisational Skills

Communication Skills

PDF Knowledge

Microsoft Word

Microsoft Excel

Microsoft Outlook

Ability to Work Independently

Ability to Work as Part of a Team

Education

Secretarial Qualification

Tools

Mimecast

Job description

Brook Street Recruitment is delighted to assist our Belfast client with the recruitment of a Trainee Legal Secretary for their Litigation department.

The Role

This role reports to the Partners and will be responsible for supporting the fee earners with daily administrative responsibilities.

Key Responsibilities

1. Managing documentation, including scanning, printing, e-filing, and updating fee earner files.
2. General administration tasks such as Mimecast, diary planning, booking meetings, managing emails, and opening/closing files.
3. Adhering to all manual and electronic filing systems.
4. Contacting Counsel, solicitors, and other parties on behalf of clients.
5. Dealing with telephone calls and assisting clients.
6. Researching and summarising legal information.
7. Preparing trial bundles and briefs for Counsel.
8. Issuing correspondence.
9. Transcribing from digital dictation.
10. Assisting relevant fee earners with file conduct as required.
11. Preparing legal documents for issue with the Court.
12. Billing.

Essential Criteria

1. At least 1 year's experience in a similar role.
2. Currently working in a busy legal role.
3. Strong organisational skills, ability to prioritise work, and meet deadlines under time constraints.
4. Ability to work on own initiative and as part of a team.
5. Excellent knowledge of PDF, Microsoft Word, Excel, and Outlook.
6. Strong communication skills and ability to follow directions.

Desirable Criteria

1. Audio-typing or secretarial qualification.
2. Experience in a professional services environment.
3. Knowledge of chronologies, especially medical notes.

Working hours: Monday to Friday, 9am to 5pm.

Competitive salary and benefits package.

Please send your CV via the provided link.

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.