Junior Buyer

QUINTESSENTIAL BRANDS UK GROUP LTD; Milton Keynes; On-site; GBP 23,000 - 28,000; Full time

Job summary

QUINTESSENTIAL BRANDS UK GROUP LTD is seeking a Junior Buyer to support procurement for coffee machines, spare parts, cleaning chemicals and consumables in Milton Keynes. You will raise and manage purchase orders, monitor stock levels, and liaise with suppliers to secure best terms.

You will work with ERP systems, maintain records, and help with supplier onboarding and performance reviews. The role requires attention to detail, numeracy, and strong organisational skills.

Qualifications

• Experience in purchasing, procurement, supply chain, or administration.
• Strong Microsoft Excel and ERP system skills.
• Good analytical and numerical abilities.
• Excellent communication and organisational skills.

Responsibilities

• Raise and manage purchase orders for coffee machines, spare parts, cleaning chemicals, and consumables.
• Monitor stock levels and place replenishment orders to maintain agreed inventory levels.
• Expedite supplier deliveries to ensure continuity of supply.
• Track order status and resolve delivery issues with suppliers.
• Maintain accurate purchasing records within ERP systems.
• Maintain Relevant business mailboxes and answer queries to ensure timely response times.
• Communicate with suppliers regarding quotations, lead times, deliveries, and product availability.
• Obtain and compare supplier quotations to achieve best value.
• Support supplier performance reviews and KPI tracking.
• Assist with onboarding of new suppliers and completion of supplier documentation.

Skills

Purchasing

ERP systems

Excel

Stock management

Communication

Organisational skills

Inventory forecasting

Supplier management

CIPS

Education

CIPS qualification

Tools

MS Excel

ERP software

Job description

• Location Milton Keynes,Milton Keynes, MK7 8AT,United Kingdom

The Junior Buyer is responsible for supporting the procurement team in the sourcing, ordering, and management of coffee machines, spare parts, cleaning chemicals, and related consumables. The role ensures products are purchased at the best commercial terms while maintaining required quality, stock availability, and supplier performance standards.

Key Responsibilities

Procurement & Ordering

• Raise and manage purchase orders for coffee machines, spare parts, cleaning chemicals, and consumable products.
• Monitor stock levels and place replenishment orders to maintain agreed inventory levels.
• Expedite supplier deliveries to ensure continuity of supply.
• Track order status and resolve delivery issues with suppliers.
• Maintain accurate purchasing records within ERP systems.
• Maintain Relevant business mailboxes and answer queries to ensure timely response times.
• Communicate with suppliers regarding quotations, lead times, deliveries, and product availability.
• Obtain and compare supplier quotations to achieve best value.
• Support supplier performance reviews and KPI tracking.
• Assist with onboarding of new suppliers and completion of supplier documentation.

Inventory Management

• Work closely with warehouse and operations teams to ensure stock accuracy.
• Monitor slow-moving, obsolete, and excess inventory.
• Support stock forecasting and demand planning activities.
• Assist with stock count investigations and inventory reconciliations.

Spare Parts & Technical Products

• Work with engineers and technical teams to identify correct part specifications.
• Maintain parts catalogues and supplier databases.
• Ensure critical spare parts are available to support service operations.
• Procure cleaning chemicals and hygiene products required for coffee machine maintenance.
• Ensure products comply with health, safety, and environmental regulations.
• Maintain supplier safety documentation, SDS (Safety Data Sheets), and product specifications.
• Support sustainability and compliance initiatives.

Commercial Support

• Assist with supplier negotiations and cost reduction initiatives.
• Prepare purchasing reports and spend analysis.
• Support tendering and benchmarking exercises.
• Identify opportunities for product standardisation and cost savings.

Key Skills & Experience

• Proven experience in purchasing, procurement, supply chain, or administration.
• Strong Microsoft Excel and ERP system skills.
• Good analytical and numerical abilities.
• Excellent communication and organisational skills.
• Ability to manage multiple priorities and deadlines.
• Attention to detail and accuracy.
• Experience purchasing technical products, machinery, or spare parts.
• Knowledge of inventory management principles.
• Understanding of procurement processes and supplier management.
• CIPS qualification or willingness to work towards one.