Junior Business Manager

IFM Investors; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support their Global Head of Sustainable Investment. This role involves providing comprehensive administrative and business support, managing complex diaries, and coordinating travel arrangements. The ideal candidate will possess proven experience in a corporate environment, demonstrating strong organizational skills and the ability to foster relationships with stakeholders. Join a dynamic team that values high standards of work and offers a collaborative environment, where your contributions will play a crucial role in driving sustainable investment initiatives.

Qualifications

• Proven experience as an Executive Assistant in a corporate or financial services environment.
• Strong skills in complex diary and travel management.

Responsibilities

• Provide comprehensive administrative support to the Global Head of Sustainable Investment.
• Manage diaries, meetings, and travel arrangements effectively.
• Support onboarding and offboarding processes.

Skills

Executive Support

Diary Management

Travel Coordination

Budget Management

Communication Skills

Education

A-levels or higher

Tools

Outlook

MS Word

Excel

PowerPoint

CRM Systems

SAP Concur

Job description

Join to apply for the Executive Assistant role at IFM Investors.

IFM Investors is a private markets manager, with a focus on infrastructure and capabilities in unlisted and listed equity, private equity, and debt. We manage AU$218.3bn across all asset classes for 717 institutional clients and have over 230 investment specialists globally, operating from offices in Melbourne, Sydney, London, Berlin, Zurich, Amsterdam, Milan, New York, Houston, Hong Kong, Seoul, and Tokyo. Our global network enables us to uncover unique investment opportunities.

The Role

Provide comprehensive administrative and junior business support to the Global Head of Sustainable Investment and the wider team. Ensure the effective operation of the team by maintaining high standards of work in a timely manner.

Key Responsibilities include:

1. Supporting the Global Head and UK-based team with effective role performance, fostering strong relationships with staff and external stakeholders.
2. Staying informed about organizational developments to provide timely and relevant advice.
3. Developing systems for managing information flow, ensuring data integrity and consistency.
4. Managing diaries and prioritizing meetings with sound judgment.
5. Monitoring communication channels discretely, preparing responses and briefing notes as needed.
6. Supporting onboarding and offboarding processes, including inductions and training.

Financial and Event Management

1. Managing expense reports and credit card reconciliations.
2. Supporting invoice approval processes.
3. Organizing travel arrangements and itineraries, including visas and accommodations.
4. Coordinating internal and external events, meetings, and virtual events.
5. Providing logistical support for committee meetings and other engagements.

Business Management

1. Managing contracts and liaising with Legal.
2. Supporting research tasks and preparing presentation materials.
3. Maintaining team trackers and documentation.

Candidate Profile

• Proven experience as an Executive Assistant in a corporate or financial services environment, supporting senior leadership with a global scope.
• Experience in budget and expense management.
• Strong skills in complex diary and travel management.
• Qualifications equivalent to A-levels or higher are desirable.
• Proficiency in Outlook, MS Word, Excel, PowerPoint; familiarity with CRM systems and SAP Concur is beneficial.