Bid Executive

EarthStream Global; Kent Street; On-site; GBP 42,000 - 64,000; Full time

Job summary

EarthStream Global is seeking a detailed, organised Bid Manager to support tender submissions across major infrastructure projects in the UK. You will work with engineering, commercial, and operations teams to prepare compelling, compliant proposals for energy, utilities, and transport sectors.

The role focuses on coordinating responses, maintaining bid libraries, and ensuring on-time delivery while collaborating with procurement platforms and CRM systems as needed.

Qualifications

• Experience supporting bids, tenders, or proposal submissions.
• Excellent written communication and proofreading skills.
• Strong attention to detail and document management capabilities.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint.
• Experience within engineering, infrastructure, energy, construction, or utilities sectors.

Responsibilities

• Prepare, coordinate, and submit bids, tenders, PQQs, EOIs, and framework applications.
• Support the development of high-quality written responses and proposal documentation.
• Review tender requirements and ensure submissions meet client evaluation criteria.
• Collaborate with technical and operational stakeholders to gather tender information.
• Proofread and edit submissions to ensure consistency, accuracy, and professionalism.
• Maintain and develop bid libraries, project case studies, CV databases, and supporting documentation.
• Coordinate bid review meetings and manage contributor actions to achieve submission deadlines.
• Support clarification responses, presentations, and post-tender reviews.
• Monitor tender outcomes and client feedback, supporting continuous improvement initiatives.
• Assist with framework call-offs and procurement portal administration.

Skills

Bid submissions

Written communication

Proofreading

Documentation control

Deadline management

MS Office

SharePoint

Industry experience

Stakeholder collaboration

Tools

SharePoint

Salesforce

Ariba

Jaggaer

CTM

Bravo

In-Tend

Microsoft Word

Microsoft Excel

PowerPoint

Job description

The Role

The successful candidate will play a key role in supporting tender submissions across large-scale infrastructure programmes, including renewable energy, electricity transmission and distribution, EV charging infrastructure, battery energy storage systems (BESS), substations, and utilities projects. Working closely with operational, engineering, commercial, HSEQ, and business development teams, you will help deliver compelling, compliant, and customer-focused proposals that contribute to business growth.

Key Responsibilities

• Prepare, coordinate, and submit bids, tenders, PQQs, EOIs, and framework applications.
• Support the development of high-quality written responses and proposal documentation.
• Review tender requirements and ensure submissions meet client evaluation criteria.
• Collaborate with technical and operational stakeholders to gather tender information.
• Proofread and edit submissions to ensure consistency, accuracy, and professionalism.
• Maintain and develop bid libraries, project case studies, CV databases, and supporting documentation.
• Coordinate bid review meetings and manage contributor actions to achieve submission deadlines.
• Support clarification responses, presentations, and post-tender reviews.
• Monitor tender outcomes and client feedback, supporting continuous improvement initiatives.
• Assist with framework call-offs and procurement portal administration.

Experience Required

Essential

• Previous experience supporting bids, tenders, or proposal submissions.
• Excellent written communication and proofreading skills.
• Strong attention to detail and document management capabilities.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint.
• Experience within engineering, infrastructure, energy, construction, or utilities sectors.

Desirable

• Familiarity with procurement platforms such as Achilles, Ariba, Jaggaer, CTM, Bravo, or In-Tend.
• Experience using CRM systems such as Salesforce.
• Understanding of public and private sector procurement processes.

Ideal Candidate

You will be a highly organised and detail-oriented bid professional who enjoys working collaboratively across multiple departments, ensuring high-quality submissions are delivered on time while helping secure major infrastructure and energy projects.