(Japanese speaking) Executive Assistant & Administrator

JAC Recruitment UK; Greater London; Hybrid; GBP 37,000 - 57,000; Full time

Benefits offered by this job

Discretionary performance-related bono

Company pension scheme

Job summary

JAC Recruitment (UK) Ltd. in London is seeking an experienced Executive Assistant to provide high-level support to senior management in a leading Japanese financial institution.

The role requires exceptional calendar management, meeting coordination, and client liaison across London, Tokyo, and overseas offices. You will arrange travel, organise events, process expenses, and ensure smooth operation of administrative functions in a hybrid work environment.

Qualifications

• Prior experience supporting senior executives or management teams.
• Strong MS Office skills (Word, Excel, PowerPoint, Outlook).
• Japanese (native) and English (business) proficiency.

Responsibilities

• Coordinate internal and external meetings including meeting room and video conferencing arrangements.
• Manage calendars and schedules for senior management.
• Liaise with clients and internal stakeholders, ensuring effective communication and coordination.
• Arrange client hospitality, business dinners, and internal events.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Coordinate with London, Tokyo, and overseas offices.
• Prepare and manage expense reports and reimbursement processes.
• Maintain documents, electronic files, and records.
• Support office facilities management and liaise with building and facilities teams.

Skills

Executive support

Office productivity

Japanese language

English language

Tools

Microsoft Office

Job description

This position supports senior management within a leading Japanese financial institution, providing executive assistant and administrative support to ensure the smooth operation of business activities.

Location: London
Salary: £37,000 - £57,000 (depending on experience)
Working Pattern: Hybrid

Key Responsibilities

• Coordinate internal and external meetings, including meeting room and video conferencing arrangements

• Manage calendars and schedules for senior management

• Liaise with clients and internal stakeholders, ensuring effective communication and coordination

• Organise client hospitality, business dinners, and internal events

• Arrange domestic and international travel, including flights, accommodation, and itineraries

• Coordinate with London, Tokyo, and overseas offices

• Prepare and manage expense reports and reimbursement processes

• Maintain documents, electronic files, and records

• Support office facilities management and liaise with building and facilities teams

Skills & Experience Required

• Previous experience supporting senior executives or management teams

• Intermediate to advanced Microsoft Office skills

• Native-level Japanese and business-level English

Benefits

• Discretionary performance-related bonus

• Company pension scheme