(Japanese speaking) Executive Assistant & Administrator

JAC Recruitment; Greater London; Hybrid; GBP 37,000 - 57,000; Full time

Benefits offered by this job

Discretionary bonus

Company pension scheme

Job summary

JAC Recruitment is seeking an experienced executive assistant to support senior management at a leading Japanese financial institution in London. The role is hybrid, combining office and remote work to coordinate calendars, meetings, travel, and stakeholder communications.

You will arrange meetings, manage schedules, handle expense reports, and liaise with London, Tokyo, and overseas offices. Strong Japanese and English skills are essential, along with proficient MS Office usage.

Qualifications

• Previous experience supporting senior executives or management teams.
• Intermediate to advanced Microsoft Office skills.
• Native-level Japanese and business-level English.

Responsibilities

• Coordinate internal and external meetings, including meeting room and video conferencing arrangements.
• Manage calendars and schedules for senior management.
• Liaise with clients and internal stakeholders, ensuring effective communication and coordination.
• Organise client hospitality, business dinners, and internal events.
• Arrange domestic and international travel, including flights, accommodation, and itineraries.
• Coordinate with London, Tokyo, and overseas offices.
• Prepare and manage expense reports and reimbursement processes.
• Maintain documents, electronic files, and records.
• Support office facilities management and liaise with building and facilities teams.

Skills

Executive support

Calendar management

Japanese language proficiency

Business English

Tools

Microsoft Office

Job description

This position supports senior management within a leading Japanese financial institution, providing executive assistant and administrative support to ensure the smooth operation of business activities.

Location:

London

Salary:

£37,000 - £57,000 (depending on experience)

Working Pattern:

Hybrid

Key Responsibilities

• Coordinate internal and external meetings, including meeting room and video conferencing arrangements
• Manage calendars and schedules for senior management
• Liaise with clients and internal stakeholders, ensuring effective communication and coordination
• Organise client hospitality, business dinners, and internal events
• Arrange domestic and international travel, including flights, accommodation, and itineraries
• Coordinate with London, Tokyo, and overseas offices
• Prepare and manage expense reports and reimbursement processes
• Maintain documents, electronic files, and records
• Support office facilities management and liaise with building and facilities teams

Skills & Experience Required

• Previous experience supporting senior executives or management teams
• Intermediate to advanced Microsoft Office skills
• Native-level Japanese and business-level English

Benefits

• Discretionary performance-related bonus
• Company pension scheme