JACIE Transplant Quality Administrator

Great Western Hospitals NHS Foundation Trust; Swindon; On-site; GBP 26,000 - 27,000; Full time

Job summary

The Great Western Hospitals NHS Foundation Trust is seeking a JACIE Transplant Quality Administrator to support the Bone Marrow Transplant and Cellular Therapy Service at the Swindon site. You will provide administrative and operational support, coordinating appointments, maintaining patient records and assisting with data management to ensure smooth service delivery.

Working closely with the Transplant Quality Team, you will help with quality assurance, regulatory compliance and JACIE

Qualifications

• Experience of working within a multiagency / professional team.
• Experience of business administration.
• An awareness of medical terminology.
• An awareness of chemotherapy regimens.
• Involved with project work and data collection.
• An awareness of JACIE and the stem cell transplant service.
• Previous experience working in the NHS.
• An awareness of SOPs and the process of version control.

Responsibilities

• Provide comprehensive administrative and operational support to a busy Bone Marrow Transplant and Cellular Therapy Service.
• Coordinate appointments, maintain accurate patient records, support data management and ensure smooth day-to-day running of transplant services.
• Assist with quality assurance and regulatory compliance, including contributing to JACIE accreditation activities, clinical governance processes, audits and the maintenance of service documentation.
• Assist with training events, financial administration, reporting and resource management, helping to ensure the delivery of safe, effective and patient-centred care.

Skills

Organisational skills

Attention to detail

Team collaboration

Education

GCSE English

GCSE Maths

European Computer Driving Licence

Job description

Employer Great Western Hospitals NHS Foundation Trust Employer type NHS Site Great Western Hospital Town Swindon Salary £25,760 - £27,476 per annum pro rata Salary period Yearly Closing 02/11/2026 23:59

JACIE Transplant Quality Administrator

NHS AfC: Band 3

Great Western Hospitals NHS Foundation Trust is a unique organisation, serving as the sole integrated provider in the Bath and North East Somerset, Swindon, and Wiltshire system. Our scope extends beyond boundaries as we oversee adult community services in Swindon and provide acute care from the Great Western Hospital.

Our 5,500 staff have 1.2m patient contacts a year, with 13,000 operations carried out in our Theatres, around 4,000 babies born, and our emergency attendances are now well over 100,000 per year. Those numbers only tell part of our story about what an exciting time it is to join Great Western Hospitals.

We are cultivating a culture that fosters our ambitions, prioritising equality, diversion, inclusion, wellbeing, and leadership. We aim to create an environment where every member of our team can truly thrive.

Applications for this role should be written by the applicant. If artificial intelligence (AI) programmes are used, then the application may be rejected due to this document being an important part of the assessment process. This does not prevent applicants seeking appropriate support with applications should they need to for the purposes of any declared disability.

If we receive a high volume of applications, we may close adverts prior to the published closing date. Therefore, we advise you to complete and submit your application as soon as possible.

Job overview

The administration post will be an integral part of the stem cell transplant and cellular therapies service in the Family and Specialist Services Division at the Great Western Hospitals NHS Foundation Trust and part of BSW Hospitals Group.

Main duties of the job

This is an exciting opportunity to provide comprehensive administrative and operational support to a busy and highly specialised Bone Marrow Transplant and Cellular Therapy Service. Working closely with the Transplant Quality Team, you will act as a key point of contact for patients, clinical teams and external organisations, coordinating appointments, maintaining accurate patient records, supporting data management and ensuring the smooth day-to-day running of transplant services. The role requires excellent organisational skills, attention to detail and the ability to work collaboratively across multiple professional groups.

You will also play an important role in supporting quality assurance and regulatory compliance, including contributing to JACIE accreditation activities, clinical governance processes, audits and the maintenance of service documentation. In addition, you will assist with training events, financial administration, reporting and resource management, helping to ensure the delivery of safe, effective and patient-centred care. This varied and rewarding position offers the opportunity to make a significant contribution to a service that supports patients throughout their transplant journey.

Working for our organisation

We are proud to be part of BSW Hospitals Group – a formal partnership between Great Western Hospitals NHS Foundation Trust, Royal United Hospitals Bath NHS Foundation Trust and Salisbury NHS Foundation Trust. With a combined workforce of over 17, 600 colleagues, and budget of 1.6 billion the Group is united by a common purpose to deliver the best possible care to over 1 million people.

We are creating a health and care system that works with the people we care for, reducing the differences people currently face in access, experience and outcomes, improving the experience of our colleagues and tackling shared challenges like sustainability and finances. Every improvement we make across our Group will be guided by what creates the greatest benefit for our colleagues, our patients, our communities and our partners.

Detailed job description and main responsibilities

Please see attached job description for full details.

This job description is not intended to be exhaustive, and it is likely that duties may be altered from time to time in the light of changing circumstances, in discussion with the post holder. This role profile is intended to provide a broad outline of the main responsibilities only. The post holder will need to be flexible in developing the role with initial and on-going discussions with the designated manager.

Person specification

Qualifications

• Educated GCSE (or equivalent) English and Maths
• Demonstrates evidence of on-going continuous personal development
• European Computer Driving Licence

Experience

• Experience of working within a multiagency / professional team
• Experience of business administration
• An awareness of medical terminology
• An awareness of chemotherapy regimens
• Involved with project work and data collection
• An awareness of JACIE and the stem cell transplant service
• Previous experience working in the NHS
• An awareness of SOPs and the process of version control

Thank you for expressing interest in this role. For further employer guidance, please review the attached supplementary applicant information.

Certificate of Sponsorship - Sponsorship can only be offered where the role meets the relevant eligibility criteria, including minimum salary requirements. Please note that not all roles within the organisation are eligible for sponsorship. Eligibility for this role includes:

• Current right to work in the UK, subject to verification

Meeting the Skilled Worker visa criteria, where applicable

From 4 April 2024, UK immigration policy changes increased the minimum salary levels required for Skilled Worker visas. Further information is available on the UK Visas and Immigration website.

Current employees should be aware that this position is advertised as a Great Western Hospitals position and appointment ends any TUPE protection.

Candidates are responsible for covering the cost of their own DBS check if required: £21.50 for a Standard DBS check, recoverable from the first pay, or £49.50 for an Enhanced DBS check, divided and recoverable over the initial two pay periods. Payment for DBS checks for bank posts must be settled prior to commencement. Apprentices are exempt from DBS payment.

We are committed to supporting our staff in achieving a healthy work-life balance through flexible work arrangements. Upon joining the Trust, you have the right to request flexible working, with an unlimited number of requests allowed.

Upon acceptance of a job offer, your information will be transferred to the national NHS Electronic Staff Records System. All communication regarding your application will be conducted via email; please ensure to check your junk/spam folders as emails may occasionally be filtered there.

The Trust is a Disability Confident Employer; all applicants who have a disability can opt to be considered under the guaranteed interview scheme, which means that, providing they meet the minimum essential criteria for the post, they will be offered an interview. We are also proudly accredited as a Veteran Aware organisation and have signed The Armed Forces Covenant.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

Name Hayley Aplin Job title JACIE Stem Cell Transplant Quality Manager Email address [e-mail] Telephone number 01793 604764